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Brother QL-700 User Manual
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Brother QL-700 User Manual

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User's Guide
QL-700
Read the Product Safety Guide first, then read the Quick Setup Guide for
the correct setup procedure. After reading this guide, keep it in a safe
place for quick reference.
Version 03
ENG

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Summary of Contents for Brother QL-700

  • Page 1 User’s Guide QL-700 Read the Product Safety Guide first, then read the Quick Setup Guide for the correct setup procedure. After reading this guide, keep it in a safe Version 03 place for quick reference.

  • Page 2: Important Notice

    The available supplies may vary depending on the country. Available Manuals Visit the Brother support website at support.brother.com and click Manuals on your model page to download the latest manuals. This guide provides safety information; read it before you use the Product Safety Guide printer.

  • Page 3: Symbols Used In This Guide

    Symbols Used in This Guide The following symbols are used throughout this guide: Indicates a potentially hazardous situation which, if the product is handled without WARNING following the warnings and instructions, could result in death or serious injuries. Indicates a potentially hazardous situation which, if not avoided, may result in minor CAUTION or moderate injuries.

  • Page 4: General Precautions

    CD/DVD player.  Users shall take full responsibility for applying CD/DVD labels. Brother accepts no responsibility for any loss or damage of data caused by the inappropriate use of CD/DVD labels. Be careful not to drop the DK Roll.

  • Page 5: Table Of Contents

    Section I Basic Operations Set Up the Label Printer Parts Description ............................2 Front ..............................2 Rear..............................3 Connect the Power Cord ...........................4 Load the DK Roll............................5 Turn Power On/Off.............................7 Print Using a Computer (P-touch Editor) Install the Printer Driver and Software on a Computer ................8 Connect the Label Printer to a Computer ....................8 Print from a Computer ..........................9 Available Applications..........................9...
  • Page 6 How to Update P-touch Software Update P-touch Editor and P-touch Address Book (Windows only) ............34 Update the Firmware ..........................36 For Windows............................36 For Mac .............................38 Section III Appendix Reset the Label Printer Reset Device Settings to the Factory Settings Using the Label Printer Buttons........41 Maintenance Clean the Exterior of the Unit........................42 Clean the Label Outlet ..........................42...
  • Page 7 Section I Basic Operations Set Up the Label Printer Print Using a Computer (P-touch Editor)

  • Page 8: Set Up The Label Printer

    Set Up the Label Printer Parts Description Front 1 Feed Button 5 Status LED 2 Cutter Button 6 Editor Lite LED 3 Editor Lite Button 7 DK Roll Compartment Cover 4 Power Button 8 Label Output Slot...

  • Page 9: Rear

    Set Up the Label Printer Rear 1 USB Port 2 AC Power Port...

  • Page 10: Connect The Power Cord

    Set Up the Label Printer Connect the Power Cord Connect the AC Power Cord to the printer. Then, plug the AC Power Cord into an electrical socket. IMPORTANT Do not use your printer in areas where the power source voltage is different from the printer's specified voltage.

  • Page 11: Load The Dk Roll

    Set Up the Label Printer Load the DK Roll Hold the printer by the front, and firmly lift the DK Roll Compartment Cover to open it. Place the DK Roll into the Roll Spool Guide (1). • Make sure that the Roll Spool Arm (2) is inserted firmly in the Roll Spool Guide. •...
  • Page 12 Set Up the Label Printer Close the DK Roll Compartment Cover. IMPORTANT • Do not leave any printed labels in the printer. Doing so will cause the labels to jam. • When not in use, remove any DK Rolls from inside the printer and close the DK Roll Compartment Cover to prevent dust and debris from accumulating in the printer.

  • Page 13: Turn Power On/Off

    Set Up the Label Printer Turn Power On/Off On: Press the Power ( ) Button to turn the printer On. The Status LED turns green. IMPORTANT • If the DK Die-cut Label is installed, the end of the label will be aligned automatically after you press the Power Button.

  • Page 14: Print Using A Computer (P-Touch Editor)

    If the computer is not connected to the Internet, see Install the Printer Driver and Software on a Computer not connected to the Internet on page 11. Visit install.brother and download the Software Installer for the latest software and manuals. Double-click the downloaded EXE file (for Windows) or DMG file (for Mac), and follow the on-screen instructions to proceed with the installation.

  • Page 15: Print From A Computer

    Available Applications To use the printer effectively, a number of applications and functions are available. You must install the printer driver to use these applications. Visit install.brother and download the installer for the applications and printer driver. Application Windows Features...

  • Page 16: Create Labels From Your Computer

    Print Using a Computer (P-touch Editor) Create Labels from Your Computer There are various methods for printing with this printer. The following describes the procedure for printing from a computer using P-touch Editor or P-touch Address Book. Start P-touch Editor or P-touch Address Book, and then open the document you want to print. Create a label design.

  • Page 17: Attach Labels

    Install the Printer Driver and Software on a Computer not connected to the Internet On a computer connected to the Internet, visit support.brother.com, select your model, and open the Downloads page. Select the operating system of the computer not connected to the Internet.

  • Page 18: Section Ii Application

    Section II Application How to Use P-touch Editor How to Use P-touch Editor Lite (Windows only) How to Use the P-touch Address Book (Windows only) How to Use P-touch Library (Windows only) How to Update P-touch Software...

  • Page 19: How To Use P-Touch Editor

    Starting P-touch Editor Start the P-touch Editor  For Windows 7: Click Start > All Programs > Brother P-touch > P-touch Editor 5.2, or double-click the P-touch Editor 5.2 shortcut icon on the desktop.  For Windows 8/ Windows 8.1: Click P-touch Editor 5.2 on the Apps screen or double-click the P-touch Editor 5.2 icon on the...
  • Page 20 How to Use P-touch Editor Select one of the displayed options: 1 To create a new layout, double-click New Layout, or click New Layout and then click → . 2 To create a new layout using a preset layout, double-click a category button, or select a category button and then click →.

  • Page 21: Printing With P-Touch Editor

    How to Use P-touch Editor Printing with P-touch Editor Express mode  This mode allows you to quickly create layouts that include text and images. Configure the Printing Settings in the Print screen before printing. To print, click File > Print from the menu bar or click the Print icon. ...
  • Page 22 How to Use P-touch Editor  Snap mode This mode allows you to capture all or a portion of your computer screen display, print it as an image, and save it for future use. Click the Snap mode selection button. The Description of Snap mode dialog box appears.

  • Page 23: For Mac

    How to Use P-touch Editor For Mac Start P-touch Editor Double-click Macintosh HD > Applications, and then double-click the P-touch Editor application icon. Note When using a Mac, you cannot transfer label data created using P-touch Editor to the printer. When P-touch Editor starts, select whether you want to create a new layout or open an existing layout.

  • Page 24: Operation Modes

    How to Use P-touch Editor Operation modes Standard mode  This mode allows you to create labels with text and images. The Standard mode consists of the following sections: 1 Toolbar 2 Label Inspector 3 Database Connection Area 4 Object Inspector 5 Layout Window...

  • Page 25: How To Use P-Touch Editor Lite (Windows Only)

    How to Use P-touch Editor Lite (Windows only) With P-touch Editor Lite, you can quickly create various simple label layouts without installing any drivers or software. Turn the printer On. Press and hold the P-touch Editor Lite Button until the green LED above it is lit. Connect the USB Cable to your computer.
  • Page 26 How to Use P-touch Editor Lite (Windows only) 1 Command Toolbar Icon Function Displays the new label creation screen. Opens a saved file with P-touch Editor Lite. Saves the data to your computer, but not to the printer. Inserts a new text box (useful when creating labels containing both single and multiple lines of text). Inserts an image into your label.
  • Page 27 How to Use P-touch Editor Lite (Windows only) Icon Function Changes the label direction to vertical. Click to set the zoom factor for the Label View. You can also change the zoom factor by clicking Click to print normally or to print with options.
  • Page 28 Select either Display New Value after Printing or Reset to Original Value after Printing to set the numbering option. Brother Solutions Center Click Brother Solutions Center to go to the website for assistance and information. About... Click About to learn about the P-touch Editor Lite version.

  • Page 29: How To Use The P-Touch Address Book (Windows Only)

    Start the P-touch Address Book  For Windows 7: Click Start > All Programs > Brother P-touch > P-touch Address Book 1.3, or double-click the P-touch Address Book 1.3 shortcut icon on the desktop.  For Windows 8/ Windows 8.1: Click P-touch Address Book 1.3 on the Apps screen or double-click the P-touch Address Book 1.3...
  • Page 30 How to Use the P-touch Address Book (Windows only) In the Startup dialog box, specify the P-touch Address Book operation you want to perform and click the OK button.  When Create a New Contact is selected, the New Contact dialog box appears. ...
  • Page 31 How to Use the P-touch Address Book (Windows only)  Layout Window The Layout Window consists of the following sections: 1 Menu Bar Commands are categorised under each menu (File, Edit, View, Layout and Tools) according to their functions. 2 Standard Toolbar Provides a group of frequently used commands (such as New Contact, Edit Contact, Find or Print).

  • Page 32: Create A New Contact

    How to Use the P-touch Address Book (Windows only) Create a New Contact This section explains how to create a new contact. Click File > New Contact, or click the New Contact button. The New Contact dialog box appears. Enter the new contact information.
  • Page 33 How to Use the P-touch Address Book (Windows only) 1 New Contact Form Toolbar The following commands are categorised in the menu: Icon Button Name Function Previous Displays the previous contact. Next Displays the next contact. New Contact Displays the form window for a new contact. Delete Contact Deletes the contact that is currently selected.

  • Page 34: How To Use P-Touch Library (Windows Only)

    This program allows you to manage and print P-touch Editor templates. Start P-touch Library  For Windows 7: Click Start > All Programs > Brother P-touch > P-touch Tools > P-touch Library 2.3.  For Windows 8 / Windows 8.1: On the Apps screen, click P-touch Library 2.3.
  • Page 35 How to Use P-touch Library (Windows only) 4 Templates List Displays a list of the templates in the selected folder. 5 Preview Displays a preview of the templates selected in the templates list. Explanations of the Toolbar Icons Icon Button name Function Open Opens the selected template.

  • Page 36: Open And Edit Templates

    How to Use P-touch Library (Windows only) Open and Edit Templates Select the template you want to open or edit, and then click Open. The program associated with the template launches, allowing you to edit the template.

  • Page 37: Print Templates

    How to Use P-touch Library (Windows only) Print Templates Select the template you want to print, and then click Print. The connected printer prints the template.

  • Page 38: Search For Templates

    How to Use P-touch Library (Windows only) Search for Templates You can search for templates registered to P-touch Library. Click Search. The Search dialog box appears. Specify the search criteria. The following search criteria are available: Settings Details Multiple Parameters Determines how the program searches when multiple criteria are specified.
  • Page 39 How to Use P-touch Library (Windows only) Close the Search dialog box. To confirm the search results, click Search Results in the folder view. Note You can register templates to P-touch Library by dragging and dropping them into the All Contents folder or to the folder list.

  • Page 40: How To Update P-Touch Software

    For Windows 8 / Windows 8.1: Click P-touch Update Software on the Apps screen or double-click P-touch Update Software on the desktop. For Windows 10:  Click Start > Brother P-touch > P-touch Update Software, or double-click P-touch Update Software on the desktop.
  • Page 41 How to Update P-touch Software Click the Computer software update icon. Select the Printer and Language, select the check boxes next to P-touch Editor and P-touch Address Book, and then click Install. A message appears indicating that the installation has finished.

  • Page 42: Update The Firmware

    For Windows 8 / Windows 8.1: Click P-touch Update Software on the Apps screen or double-click P-touch Update Software on the desktop.  For Windows 10: Click Start > Brother P-touch > P-touch Update Software, or double-click P-touch Update Software on the desktop.
  • Page 43 How to Update P-touch Software Click the Machine update icon. Select the Printer, make sure that The machine is connected correctly. message appears, and then click OK.

  • Page 44: For Mac

    How to Update P-touch Software Select the Language, select the check box next to the firmware you want to update to, and then click Transfer. IMPORTANT Do not turn the printer off or disconnect the cable during data transfer. Check the content to be updated, and then click Start to begin the update. The firmware update begins.
  • Page 45 How to Update P-touch Software Click the Machine update icon. Select the Printer, make sure that The machine is connected correctly. message appears, and then click OK. Select the Language, select the check box next to the firmware you want to update to, and then click Transfer.
  • Page 46 Section III Appendix Reset the Label Printer Maintenance Troubleshooting Product Specifications Printing directly from other Windows software...

  • Page 47: Reset The Label Printer

    Reset the Label Printer Reset your printer's device settings if the printer is not operating correctly. Reset Device Settings to the Factory Settings Using the Label Printer Buttons To reset the printer, do the following: Turn the printer off. Press and hold the Power ( ) and Cutter ( ) Buttons for about two seconds. The Status LED lights in orange and the Editor Lite LED flashes in green.

  • Page 48: Maintenance

    Maintenance We recommend cleaning your printer on a regular basis to maintain its correct performance. Note Always disconnect the AC Power Cord before cleaning the printer. Clean the Exterior of the Unit Wipe any dust and marks from the main unit using a soft, dry cloth. Use a cloth slightly damp with water on difficult to remove marks.

  • Page 49: Troubleshooting

    Insert a DK Roll correctly. For more information, see Load the DK Roll on page 5. If you still have problems, read the troubleshooting tips in this chapter for help. If, after reading this chapter, you are unable to resolve your problem, visit the Brother support website at support.brother.com. Driver Installation Problems (for Windows)

  • Page 50: Led Indications

    Settings Using the Label Printer Buttons on page 41. The printer is in Boot mode. Try updating the firmware. For more information, see Update the Firmware on page 36. If the printer is still in Boot mode, contact Brother customer service.
  • Page 51 Status LED Editor Lite LED Condition Roll end error No media error Wrong media error Feed error (Once for 2 seconds) Cover open error Transferred data error Cutter error (Twice for 2 seconds) System error Contact Brother customer service. (Flashes rapidly)

  • Page 52: Printing Problems

    • Has a print error or transmission error occurred? Turn the printer Off and then turn it On again. If there is still a problem, contact your Brother customer service. • If the printer is connected via a USB hub, try connecting it directly to the computer.
  • Page 53 ) Button or 3 If the error is not reset, turn the printer off, and then turn it on again. 4 If the error is not reset, contact Brother customer service. I want to reset the printer. You can reset the printer using the Printer buttons.
  • Page 54 Troubleshooting Problem Solution Printed barcodes cannot be read.  Print labels so that barcodes are aligned with the print head as shown below: 1 Print head 2 Barcodes 3 Printing orientation Barcodes may not be read if they are reduced or enlarged. ...

  • Page 55: Version Information

    Troubleshooting Version Information Problem Solution I do not know the version number of To check for the latest firmware: the firmware for the printer. 1 Turn your printer on. 2 Press and hold the Cutter ( ) Button for several seconds to print the report. We recommend you use a 62 mm DK Roll.

  • Page 56: Product Specifications

    Product Specifications Label Printer Specifications Items Specifications Display Status LED (green, orange, red), Editor Lite LED (green) Printing method Direct thermal printing via thermal head Speed of printing Max. 150 mm/sec, Max. 93 labels/min. (Standard Address Labels)(When connected to the PC and using P-touch Editor) Print Print head...

  • Page 57: Printing Directly From Other Windows Software

    Note For details, see Windows Help. Select "Brother QL-XXX" (where "XXX" is your printer name), and right click and select Select printing preferences.The Brother QL-XXX printing preferences dialog box appears. Select the settings you want and click OK. You can set the paper size, number of copies, quality and cut...

  • Page 58: Basic Tab

    Printing directly from other Windows software Basic Tab You can set the paper size, number of copies, quality and cut option. Advanced Tab You can set graphics options ("Halftone", "Brightness" and "Contrast") and "Continuous Tape Format". You can change the Label Format or create a new Label Format from the Continuous Tape Format dialog box, which appears when you click Settings..

  • Page 59: Other Tab

    Printing directly from other Windows software You can set the format name ("Name") and size ("Width", "Length", and "Feed"), and click Default. Other Tab You can change the measurement unit ("mm" or "inch").

  • Page 60: Printing From Other Windows Software

    Because the paper size for this machine is different from other regular printers, this printer may not achieve optimal results. Select "Brother QL-XXX" (where "XXX" is your printer name) in the printer setting of the application. Adjust the paper size setting to the size of DK Roll set in your printer.

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