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Canon FAX-L400 Facsimile Manual
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Canon FAX-L400 Facsimile Manual

Canon FAX-L400 Facsimile Manual

Canon fax machine facsimile guide fax-l400
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Summary of Contents for Canon FAX-L400

  • Page 1 Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

  • Page 2: Using Your Documentation

    • Documentation is included on the CD-ROM in PDF form. Copyright Copyright ©2003 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.
  • Page 3 3 seconds* per page, which results in reduced telephone line charges. * Approximately 3 seconds per page fax data transmission time based on Canon FAX Standard Chart No.1, (JBIG, standard mode) at 33.6Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8Kbps modem speeds or lower, depending on telephone...

  • Page 4: Table Of Contents

    Contents Chapter 1: Introduction Customer Support ...1-1 Operation Panel ...1-1 Standby Display ...1-4 Chapter 2: Registering Information Methods of Registering Information in the Machine ...2-1 Guidelines for Entering Letters, Symbols, and Numbers ...2-1 Correcting a Mistake ...2-3 Registering Sender Information ...2-4 What is Sender Information?...2-4 Entering the Date and Time ...2-5 Registering Your Fax/Telephone Number and Name...2-6...
  • Page 5 Sending Methods ...4-8 Memory Sending ...4-8 Cancelling Sending ...4-11 Redialling When the Line is Busy ...4-12 Manual Redialling ...4-12 Automatic Redialling...4-12 Sequential Broadcasting ...4-13 Delayed Sending...4-15 Confirming Transmission Status and Sending Reservation...4-16 Confirming Transmission Status...4-16 Confirming Sending Result and Reservation ...4-17 Documents Stored in Memory ...4-18 Printing a List of Documents in Memory ...4-18 Resending a Document in Memory ...4-19...
  • Page 6 Chapter 7: Special Features Special Dialling...7-1 Dialling an Overseas Number (With Pauses)...7-1 Switching Temporarily to Tone Dialling...7-3 Confirming a Dial Tone ...7-4 Dialling Through a Switchboard ...7-4 Restricting Use of Your Machine...7-5 Chapter 8: Reports and Lists Summary of Reports and Lists ...8-1 ACTIVITY REPORT ...8-2 TX (Transmission) REPORT ...8-3 MULTI TX/RX (Transaction) REPORT ...8-4...

  • Page 7: Type Conventions Used In This Guide

    Refer to the User’s Guide for details on the topic of the previous sentence. Refer to the Software Guide for details on the topic of the previous sentence. The word “machine” refers to the FAX-L400 model. A setting that remains in effect unless you change it.

  • Page 8: Chapter 1: Introduction

    Chapter 9. If you can not solve the problem or if you think your machine needs servicing, contact your local authorised Canon dealer or the Canon Help Desk.
  • Page 9 3 Coded Dial Key Press Coded Dial, followed by a two-digit code to dial the telephone number registered for coded speed dialling. 4 Redial/Pause Key Redials the previous number dialled manually with the keys on the numeric keypad, and enters pauses between digits or after the entire telephone number when dialling or registering facsimile numbers.
  • Page 10 I One-touch Panel Opened 1 One-touch Speed Dialling Keys The keys marked 17 to 30 can be used to dial fax/telephone numbers pre-registered. To dial using these keys, you need to register the number for one-touch speed dialling. When the Function key is pressed, the following keys can be used for the fax functions.

  • Page 11: Standby Display

    0 D.T. Key Press to confirm the dial tone when dialling or registering a telephone number. A Tone/+ Key Enters a plus sign in a fax number only when registering for USER TEL NO. Connects to information services that accept tone dialling only, even if you are using a rotary pulse. B Space Key Enters a space between letters and numbers.

  • Page 12: Methods Of Registering Information In The Machine

    Chapter 2 Registering Information Methods of Registering Information in the Machine To customize the machine to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialling settings. You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this guide.
  • Page 13 Entering Letters Press T to switch to letter mode (:A) or (:a). Press the numeric key that contains the letter you want. • Press repeatedly until the letter you want appears. Each key cycles through the letters it contains. • If you are unsure which key to press for the letter you want → p. 2-1. Continue entering other letters using the numeric keys.

  • Page 14: Correcting A Mistake

    Entering Numbers Press T to switch to number mode (:1). Press the numeric key. • Press Function → Space to enter a space and move the cursor to the next digit. Continue entering other numbers using the numeric keys. Correcting a Mistake If you make a mistake while entering letters, symbols, or numbers, you can delete it by pressing Delete or Clear.

  • Page 15: Registering Sender Information

    TELEPHONE BOOLE (945 13) 51617 — FAX 1234567 Our Ref. 350/PJC/EAC DESTINATION If you used memory sending and dialled the fax number using one- touch or coded speed dialling, the other party s name appears here. CANON CANADA 001/001 PAGE NUMBER The page number of the fax.

  • Page 16: Entering The Date And Time

    Entering the Date and Time Press Additional Functions. Use 4 (–) or e (+) to select 7.TIMER SETTINGS. ADDITIONAL FUNCTIONS 7.TIMER SETTINGS Press OK twice. The date and time currently set for the machine are displayed. DATE/TIME SETTING 03/12 ’02 12:10 Use the numeric keys to enter the correct day, month, year, and time in this order DATE/TIME SETTING 03/12 ’02 15:3 0...

  • Page 17: Registering Your Fax/Telephone Number And Name

    Registering Your Fax/Telephone Number and Name Press Additional Functions. Use 4 (–) or e (+) to select 4.FAX SETTINGS ADDITIONAL FUNCTIONS 4.FAX SETTINGS Use the numeric keys to enter your fax number (max. 20 digits, including spaces) → press OK. USER TEL NO.

  • Page 18: Printing A List To Check Information Registered In Your Machine

    PAPER TYPE 2. COMMON SETTINGS DEFAULT SETTINGS SW AFTER AUTO CLR VOLUME CONTROL KEYPAD VOLUME VOLUME ALARM VOLUME VOLUME → press OK twice. PRINT LISTS → 1.USER DATA CANON ***************************** USER S DATA LIST ***************************** PLAIN PAPER COPY DEFAULT MODE...

  • Page 19: Setting The Telephone Line Type

    Setting the Telephone Line Type Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. The factory default setting of your machine varies depending on the current country selection.

  • Page 20: Dialling Through A Switchboard

    Dialling Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then the number of the party you are calling.
  • Page 21 If you selected HOOKING in step 5: Press OK. FAX SETTINGS 2.REPORT SETTINGS Press Stop/Reset to return to standby display. If you selected PREFIX in step 5: Press OK. PREFIX Use the numeric keys to enter the outside line access number. PREFIX •...

  • Page 22: Chapter 3: Speed Dialling

    Chapter 3 Speed Dialling What is Speed Dialling? Speed dialling allows you to simplify dialling procedures by registering a fax/telephone number(s) and name under a one-touch speed dialling key or coded speed dialling code. You can dial that number by pressing only one or a few keys.

  • Page 23: One-Touch Speed Dialling

    Function Use the numeric keys to enter the name that goes with the number (max. 16 characters, including spaces). Canon ITALI A • If you are unsure how to enter characters → pp. 2-1, 2-2. Press OK. 1-TOUCH SPD DIAL •...

  • Page 24: Changing/Deleting A One-Touch Speed Dialling Entry

    Press Function → Clear to delete the previous entry Canon OPTIC S • If you do not want to change the name, press OK after step 3. • If you are unsure how to enter characters → pp. 2-1, 2-2.

  • Page 25: Coded Speed Dialling

    → press Function Use the numeric keys to enter the name that goes with the number (max. 16 characters, including spaces). Canon FRANC E • If you are unsure how to enter characters → pp. 2-1, 2-2. ADD. REGISTRATION →...

  • Page 26: Changing/Deleting A Coded Speed Dialling Entry

    Press OK. CODED SPD DIAL • To continue registering other coded speed dialling codes, repeat the procedure from step 4. Press Stop/Reset to return to standby display. • You can print the CODED DIAL LIST showing all the numbers and names registered for coded speed dialling (→...
  • Page 27 → Clear to delete the previous entry Press Function Canon UK • If you do not want to change the name, press OK after step 4. • If you are unsure how to enter characters → pp. 2-1, 2-2. Press Stop/Reset to return to standby display.

  • Page 28: Group Dialling

    Group Dialling Creating Groups Press Additional Functions. Use 4 (–) or e (+) to select 5.ADD. REGISTRATION ADDITIONAL FUNCTIONS 5.ADD. REGISTRATION Use 4 (–) or e (+) to select 3.GROUP DIAL ADD. REGISTRATION 3.GROUP DIAL Select a one-touch speed dialling key or coded speed dialling code under which you want to register the group.
  • Page 29 Press the one-touch speed dialling key you want to register in the group. Repeat for other → press OK twice. keys TEL= 04 Canon ITALIA To enter a destination registered for coded speed dialling: → Press Coded Dial in the group. Repeat for other codes...

  • Page 30: Speed Dialling Lists

    Speed Dialling Lists You can print lists of fax/telephone numbers registered for speed dialling. Keep these lists near your machine so you can refer to them when dialling. Printing Speed Dialling Lists Press Additional Functions. Use 4 (–) or e (+) to select 8.PRINT LISTS ADDITIONAL FUNCTIONS 8.PRINT LISTS Use 4 (–) or e (+) to select 2.SPEED DIAL LIST...
  • Page 31 Canon ITALIA Canon OPTICS Sorted list : destinations listed in alphabetical order. CONNECTION ID DESTINATION ID Canon DEUTSCH. Canon FRANCE Canon GROUP 1 Canon U . S . A . Canon UK Sorted list : destinations listed in alphabetical order.

  • Page 32: Cancelling The Printout List

    NOTE CANON ********************************* GROUP DIAL TEL # LIST ********************************* [A 03] 516p488 6700 Canon U . S . A . 01] 905 795 1111 Canon CANADA [A 00] 2131 1250 Canon DEUTSCH. [A 02] 1 49 39 25 25 Canon FRANCE...
  • Page 33 3-12...

  • Page 34: Chapter 4: Sending Faxes

    Adjusting the Quality of Your Faxes Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. The machine allows you to adjust the resolution and scanning density to best suit your particular document.
  • Page 35 → Press FAX Fax Resolution to select the resolution. FAX RESOLUTION • You can select the following resolution by pressing Fax Resolution repeatedly. - STANDARD Suitable for most text-only documents. - FINE Suitable for fine-print documents. - PHOTO Suitable for documents that contain photographs. - SUPER FINE Suitable for documents that contain fine print and images (the resolution is four times that of STANDARD).

  • Page 36: Dialling Methods

    Setting the Scanning Density You can adjust the lightness/darkness of the document pages before you scan for sending. Press Exposure to select the scanning density. DENSITY CONTROL STANDARD • You can select the scanning density from the following by pressing Exposure repeatedly. - LIGHT For documents with dark text or colour.
  • Page 37 Regular Dialling Dial a fax number by using the numeric keys, just like dialling a telephone number. • If you enter the wrong number, press Stop/Reset, or press Function → Clear to delete the number → enter the correct number. Press Start.
  • Page 38 Dial a fax number by pressing the one-touch speed dialling key (01 to 30) to which the number is assigned. TEL= 905 795 1111 01 Canon CANADA • The number registered under that one-touch speed dialling key is displayed. • If you press the wrong key, press Stop/Reset → press the correct key.
  • Page 39 Press the one-touch speed dialling key assigned to the group you wish to fax. (→ p. 4-5) TEL=GROUP DIAL 03 Canon GROUP 2 • The name of the group is displayed. • If you press the wrong key, press Stop/Reset → press the correct key.
  • Page 40 Press Coded Dial → use the numeric keys to enter the two-digit code assigned to the group you wish to fax. (→ p. 4-6) TEL=GROUP DIAL 21 Canon GROUP 1 • The name of the group is displayed. • If you enter the wrong code, press Stop/Reset → Coded Dial → enter the correct code.

  • Page 41: Sending Methods

    The machine has enough memory to store up to approximately 256 pages* (fewer if the document contains many graphics or particularly dense text). * Based on Canon FAX Standard Chart No. 1, standard mode. • When a large amount of memory is used, MEMORY FULL may be displayed depending on the...
  • Page 42 Press Start to begin scanning for sending. • The machine begins calling the other party after all documents are scanned into the memory. • When you use speed dialling, scanning starts automatically without pressing Start when the TIME OUT setting is on.
  • Page 43 • To cancel sending after dialling has started, press Stop/Reset → 4 (–). (→ p. 4-11) • You can scan up to approximately 256 pages* for memory sending. * Based on Canon FAX Standard Chart No. 1, standard mode. NOTE...

  • Page 44: Cancelling Sending

    Cancelling Sending Cancelling Memory Sending While documents are being scanned using the ADF → Press Stop/Reset • Scanning is cancelled. After all documents are scanned While documents are being sent: Press Stop/Reset. • The machine asks you to confirm that you want to cancel. CANCEL DURING TX/RX? <...

  • Page 45: Redialling When The Line Is Busy

    Redialling When the Line is Busy There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these two methods. Manual Redialling Press Redial/Pause to dial the last number you dialled with the numeric keys. (This starts redialling regardless of whether automatic redialling is enabled.) Cancelling Manual Redialling To cancel manual redialling while the machine is dialling, press Stop/Reset.

  • Page 46: Sequential Broadcasting

    One-touch speed dialling: Press the desired one-touch speed dialling key(s). TEL= 2 50921 04 Canon ITALIA Coded speed dialling: Press Coded Dial → use the numeric keys to enter the two-digit code. Repeat for other codes. TEL= 1 49 39 25 25...
  • Page 47 Regular dialling: Use the numeric keys to enter the fax number → press OK. TEL= 9057951111 • If you make a mistake, press 4 (–), or press Function → Delete to delete the last number. Or press Function → Clear to delete all numbers you entered. NOTE •...

  • Page 48: Delayed Sending

    Delayed Sending You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example. You can set up to 140 destinations, and up to 20 reservations for delayed sending.

  • Page 49: Confirming Transmission Status And Sending Reservation

    Confirming Transmission Status and Sending Reservation You can check the status of sending or receiving fax, or sending reservation. Confirming Transmission Status The sending or receiving status can be confirmed using the following method: Press System Monitor. FAX MONITOR 1.RX/TX STATUS Press OK.

  • Page 50: Confirming Sending Result And Reservation

    Press 4 (–) or e (+) to confirm the sending result and reservation. 15:34 0010 TX STNDBY 01]CANON USA • To return to standby display, press Stop/Reset. • If you perform the procedure above when there is no sending reservation and transmission jobs, NO NOTE DOC.

  • Page 51: Documents Stored In Memory

    PGS. DELAYED TX [A 01] Canon TOKYO 3 03/12 DELAYED TX 04] Canon ITALIA 2 03/12 DEL SQ BDCST [A 02] Canon FRANCE 1 03/12 01] Canon CANADA DEL SQ BDCST [ 03] Canon GROUP 2 1 03/12 SET TIME ST.

  • Page 52: Resending A Document In Memory

    You can resend documents that are stored in memory. The machine stores faxes that are received but not printed because paper or toner has run out, a paper jam has occurred, or documents have not been transmitted due to a transmission error. You can send such faxes to another fax machine to be printed. → Press Function Memory Reference.

  • Page 53: Printing A Document In Memory

    Printing a Document in Memory → Press Function Use 4 (–) or e (+) to select 3.PRINT DOCUMENT MEMORY REFERENCE 3.PRINT DOCUMENT Use 4 (–) or e (+) to select the transaction number (TX/RX NO.) of the document you → press OK.

  • Page 54: Deleting A Document From Memory

    Deleting a Document from Memory → Press Function Memory Reference. Use 4 (–) or e (+) to select 4.DELETE DOCUMENT MEMORY REFERENCE 4.DELETE DOCUMENT Use 4 (–) or e (+) to select the transaction number (TX/RX NO.) of the document you want to delete.
  • Page 55 4-22...

  • Page 56: Chapter 5: Receiving Faxes

    Chapter 5 Receiving Faxes Different Ways to Receive a Fax The machine provides you with several modes for receiving faxes. Once you have decided which mode is suitable for your needs, set the mode as described in the User’s Guide. You can change the mode when the machine is in standby mode.

  • Page 57: Setting The Receive Mode

    Setting the Receive Mode The setting of the receive mode can be changed if necessary. Press Receive Mode until the mode you want appears. RECEIVE MODE Manual • You can select from the following: – FaxTel* : when a telephone is connected to the machine, the machine automatically switches between fax calls and voice calls.

  • Page 58: Setting The Options For Faxtel Mode

    Setting the Options for FaxTel Mode When selecting FaxTel mode, the following options can be set. • Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING START TIME setting).
  • Page 59 Press Additional Functions. Use 4 (–) or e (+) to select 4.FAX SETTINGS ADDITIONAL FUNCTIONS 4.FAX SETTINGS Use 4 (–) or e (+) to select 4.RX SETTINGS FAX SETTINGS 4.RX SETTINGS Use 4 (–) or e (+) to select 2.FAX/TEL OPT.SET RX SETTINGS 2.FAX/TEL OPT.

  • Page 60: Receiving Faxes Manually

    Receiving Faxes Manually In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manually activate reception of faxes. You can activate reception from the machine or from the telephone connected to the machine (this is called Remote receiving).

  • Page 61: Receiving Faxes While Performing Other Tasks

    • If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them to resend the remaining pages of the fax. * Based on the condition that the other party sends the fax by the FAX-L400 with Canon Fax Standard Chart No. 1, standard mode.

  • Page 62: Chapter 6: Using Polling

    I If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the Polling ID of their fax machine to 255 (1111 1111 binary number). For details on the Polling ID, see the other party’s...

  • Page 63: Polling Other Fax Machines To Receive A Document

    Polling Other Fax Machines to Receive a Document Follow this procedure to poll another fax machine to receive the document that it is holding. This procedure starts polling the other fax machine immediately. Open the one-touch speed dialling panel → press Function → Polling.

  • Page 64: Setting Up Polling Sending

    Setting Up Polling Sending This section shows you how to set up your machine to store and hold a document until it is polled by another fax machine to send it. Before You Can Be Polled to Send Before you can use polling sending, you must create a polling box using the POLLING BOX setting of the Additional Functions.
  • Page 65 The document in the polling box is not erased after it is sent. Select this setting if you expect that the OFF: document will be polled by more than one fax machine. ERASE AFTER TX Press Stop/Reset to return to the Standby display.

  • Page 66: Scanning A Document Into The Memory For Polling Sending

    Scanning a Document into the Memory for Polling Sending Follow this procedure to scan a document into a polling box. The document remains in the polling box so that it can be polled by other fax machines. To use polling sending, you have to previously create a polling box. Place your documents on the machine.

  • Page 67: Changing The Polling Box Settings

    Changing the Polling Box Settings Follow this procedure to change the settings of the polling box setup file. Press Additional Functions. Use 4 (–) or e (+) to select 4.FAX SETTINGS ADDITIONAL FUNCTIONS 4.FAX SETTINGS • If necessary, see steps 1 to 3 of “Setting Up a Polling Box”. (→ p. 6-3) Use 4 (–) or e (+) to select 6.POLLING BOX FAX SETTINGS 6.POLLING BOX...

  • Page 68: Deleting A Polling Box

    Deleting a Polling Box Follow this procedure to delete a polling box. • You can not delete a polling box if the polling box is holding a document for polling sending. NOTE Press Additional Functions. • If necessary, see steps 1 to 4 of “Setting Up a Polling Box”. (→ p. 6-3) Use 4 (–) or e (+) to select 4.FAX SETTINGS ADDITIONNAL FUNCTIONS 4.FAX SETTINGS...

  • Page 70: Chapter 7: Special Features

    Chapter 7 Special Features Special Dialling This section explains special dialling features, such as dialling through a switchboard, dialling an overseas number, and switching temporarily to tone dialling. Dialling an Overseas Number (With Pauses) When you dial or register an overseas number, you may need to insert a pause within and/or after the number. The length and location of the pause depend on the telephone system of your country.
  • Page 71 Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the other party. TEL= • If you enter the wrong number, press Stop/Reset → start again from step 3. • If you make a mistake, press 4 (–), or press Function → Delete to delete the last number. Or press Function →...

  • Page 72: Switching Temporarily To Tone Dialling

    Switching Temporarily to Tone Dialling Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily for tone dialling: Press FAX to set to Fax mode.

  • Page 73: Confirming A Dial Tone

    Confirming a Dial Tone* * This feature is only available for some countries. This feature allows you to set your machine to listen for and detect a dial tone in the middle of a fax/telephone number before dialling the rest of the number. This is called Dial tone detection. Follow this procedure for dial tone detection during regular dialling or when registering a number for speed dialling: When you come to a step that requires you to enter the fax/telephone number, use the...

  • Page 74: Restricting Use Of Your Machine

    Restricting Use of Your Machine By enabling this feature, you can prevent unauthorised use of your machine to make calls. You can make calls or send faxes if your telephone is connected to the machine. Calls are restricted when you make calls using the handset or the Hook key.
  • Page 75 Cancelling Restriction of Your Machine Follow this procedure to cancel restriction of your machine. Follow steps 1 to 4 of “Enabling Restriction of Your Machine” Use 4 (–) or e (+) to select OFF LOCK PHONE • The display contents differ depending on the country. NOTE Press Stop/Reset to return to standby display.

  • Page 76: Chapter 8: Reports And Lists

    Chapter 8 Reports and Lists Summary of Reports and Lists The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details. • Make sure that A4-size paper is loaded in the cassette. If a different paper size is loaded, the report or list can not be printed.

  • Page 77: Activity Report

    → FaxOnly CANON ***************************** ACTIVITY REPORT ***************************** DESTINATION TEL/ID 905 795 1111 5001 905 795 1111 5002 Canon TOKYO 03 3758 2111 0001 Canon AUSTRALIA 2 887 0166 0001 905 795 1111 5003 2 887 0166 5004 Canon EUROPE 20 545 8545...

  • Page 78: Tx (Transmission) Report

    NG: Some or no pages sent Number or pages sent Transmission duration Transmission time CANON *********************** TX REPORT *********************** 0003 1 432 2060 Canon OPTICS 12/27 14:59 00 00 CANON #018 BUSY/NO SIGNAL ******************************* ERROR TX REPORT ******************************* TX FUNCTION WAS NOT COMPLETED...

  • Page 79: Multi Tx/Rx (Transaction) Report

    [ A 02] 1 49 39 25 25 ————— CANON *********************** RX REPORT *********************** RECEPTION OK TX/RX NO 5004 DESTINATION TEL # 905 795 1111 DESTINATION ID Canon CANADA ST. TIME 03/12 17:52 TIME USE 01 59 PGS. RESULT Canon DEUTSCH. Canon FRANCE...

  • Page 80: Chapter 9: Troubleshooting

    Chapter 9 Troubleshooting LCD Messages The following messages are displayed in the LCD when the machine performs a function or if it encounters an error. This section describes messages related to fax functions. For other messages → User’s Guide. Message The paper size setting is set to a size other than CHANGE PAPERSIZE letter, legal, A4, B5, or A5.

  • Page 81: Faxing Problems

    • Dial the number again, or check that you have the correct number. The other party’s fax machine may be out of paper. • Call the other party and ask them to make sure paper is loaded in their fax machine. There may be other documents being sent from memory.
  • Page 82 • Check the machine by making a copy (→ User’s Guide). If the copy is clear, the problem may be in the receiving fax machine. If the copy is spotted or dirty, clean the platen glass or the read area of the platen glass.

  • Page 83: Receiving Problems

    If you have set AnsMode, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. The sending fax machine can not send the CNG signal that tells the machine that the incoming signal is a fax.
  • Page 84 Can not receive a fax using Error Correction Mode (ECM). The other party’s fax machine may not support ECM. • If the other party’s fax machine does not support ECM, the document is received in normal mode without error checking.

  • Page 85: Telephone Problems

    CLEAR REPORT will not be printed. CANON ************************************ MEMORY CLEAR REPORT ************************************ MEMORY FILES DELETED MODE DESTINATION TEL/ID PGS. SEQ. B CAST 01] Canon CANADA 05] Canon OPTICS TRANSMIT [A 32] Canon UK SET TIME ST. TIME 3 03/12 14:23 1 03/12 14:28...

  • Page 86: If You Can Not Solve The Problem

    User’s Guide, contact your local authorised Canon dealer or the Canon Help Desk. Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you with your problem. The details on contacting your local authorised Canon dealer or the Canon Help Desk...

  • Page 88: Chapter 10: Setting The Additional Functions

    Chapter 10 Setting the Additional Functions Understanding the “Additional Functions” The menus of the Additional Functions can allow you to specify or register various settings. This chapter explains the procedure to access the menus, and the contents of the menus only related to the fax functions. •...

  • Page 89: Menu Descriptions

    Menu Descriptions • The default settings and selectable settings vary depending on the current country selection. The values shown here are average values. Print the USER’S DATA LIST to check the current settings. (→ p. 2-7) NOTE PAPER SETTINGS For details → User’s Guide. COMMON SETTINGS Name DEFAULT SETTINGS...

  • Page 90: Copy Settings

    Name 4.RX DONE TONE ERROR ONLY 5.PRINTING END TONE ERROR ONLY 6.SCANNING END TONE ERROR ONLY 7.CALLING VOLUME 8.LINE MONITOR VOL. • For the PRINT EXPOSURE, TONER SAVER MODE and DISPLAY LANGUAGE → User’s Guide. NOTE COPY SETTINGS For details → User’s Guide. Descriptions Adjusts the volume of the done tone sounded when the machine has finished receiving faxes.

  • Page 91: Fax Settings

    FAX SETTINGS Name USER SETTINGS 1.TEL LINE SETTINGS 1.USER TEL NO. 2.TEL LINE TYPE TOUCH TONE ROTARY PULSE 3.TX START SPEED 4.RX START SPEED 2.UNIT NAME 3.TX TERMINAL ID 1.TTI POSITION 2.TEL NUMBER MARK 4.DENSITY CONTROL 1.LIGHT 2.STANDARD 3.DARK 5.OFFHOOK ALARM 10-4 Descriptions The basic operation settings in the Fax mode can be...
  • Page 92 3.ACTIVITY REPORT Descriptions The R-KEY setting allows you to set how the fax connects to PBX. If your fax machine is not connected through a PBX, you can ignore these settings. The fax is connected to the outside line. The fax is connected through a PBX. Select one of the following settings, depending on the type of PBX in service.
  • Page 93 Name TX SETTINGS 1.ECM TX 2.PAUSE TIME 3.AUTO REDIAL 1.REDIAL TIMES 2.REDIAL INTERVAL 4.TIME OUT RX SETTINGS 1.ECM RX 10-6 Descriptions Sets the transmission functions. ECM (Error Correction Mode) transmission is turned on or off. All transmissions are conducted with ECM if the other party’s fax supports ECM.
  • Page 94 Name 2.FAX/TEL OPT. SET 1.RING START TIME 2.F/T RING TIME 3.F/T SWITCH ACTION RECEIVE DISCONNECT 3.INCOMING RING RING COUNT 4.MAN/AUTO SWITCH F/T RING TIME 5.REMOTE RX REMOTE RX ID Descriptions When FaxTel has been set, the optional settings are available. Sets the duration that the machine listens for a fax tone before starting to ring.
  • Page 95 Name PRINTER SETTINGS 1.RX REDUCTION 1.RX REDUCTION 2.SELECT REDUCE DIR 2.TONER SUPPLY LOW RX TO MEMORY KEEP PRINTING POLLING BOX 1.SETUP FILE 1.FILE NAME 2.PASSWORD 3.ERASE AFTER TX 2.CHANGE DATA 1.FILE NAME 2.PASSWORD 3.ERASE AFTER TX 3.DELETE FILE 10-8 Descriptions Sets the print functions.
  • Page 96 Name SYSTEM SETTINGS 1.FAX DEFAULT 1.RESOLUTION STANDARD FINE PHOTO SUPER FINE ULTRA FINE 2.SCAN DENSITY 3.BOOK TX SCAN SIZE 2.LOCK PHONE 3.COUNTRY SELECT* * This setting is only available for some countries. Descriptions Sets the functions of FAX DEFAULT, LOCK PHONE and COUNTRY SELECT.

  • Page 97: Printer Settings

    ADD. REGISTRATION Name 1-TOUCH SPD DIAL 1-TOUCH SPD DIAL 1.TEL NUMBER ENTRY 2.NAME CODED SPD DIAL CODED SPD DIAL 1.TEL NUMBER ENTRY 2.NAME GROUP DIAL 1.TEL NUMBER ENTRY 2.NAME PRINTER SETTINGS For details → User’s Guide. TIMER SETTINGS For details → User’s Guide. 10-10 Descriptions Registers the information on one-touch speed dialling...

  • Page 98: Print Lists

    PRINT LISTS Name USER DATA SPEED DIAL LIST 1.1-TOUCH LIST 1.NO SORT 2.SORT 2.CODED DIAL LIST 1.NO SORT 2.SORT 3.GROUP DIAL LIST CANCEL REPORT CANCEL REPORT? Descriptions Prints out a list of items set or registered in the Additional Functions. Prints the list of the fax/telephone numbers registered for one-touch speed dialling keys, coded speed dialling codes or group dialling.
  • Page 99 10-12...

  • Page 100: Appendix: Specifications

    9.6/7.2/4.8/2.4 Kbps Automatic fallback I Transmission Speed Approx. 3 seconds/page* at 33.6 Kbps, ECM-MMR, transmitting from memory * Based on Canon FAX Standard Chart No. 1, standard mode. I Scanning Image Processing UHQ™ (Ultra High Quality) image enhancement I Transmission/Reception Memory Transmission: Maximum approx.

  • Page 102: Index

    Index 4 (–), e (+) Keys...1-2 1-TOUCH SPD DIAL setting ...10-10 1-TOUCH LIST description...8-1 printing...3-9 sample ...3-10 setting ...10-11 ACTIVITY REPORT description ...8-1, 8-2 printing...8-2 sample ...8-2 setting...10-5 Additional Functions accessing ...10-1 Key...1-2 understanding...10-1 Alarm indicator...1-2 ALARM VOLUME setting...10-2 AnsMode, description ...5-1, 5-2 AUTO REDIAL setting...10-6 Automatic redialling cancelling ...4-12...
  • Page 103 Delete Key ...1-4 Deleting polling box ...6-7 Deleting document from memory ...4-21 DENSITY CONTROL settings ...10-4 Dial tone, confirming ...7-4 Dialling coded speed...3-1, 3-4, 4-6 directory ...4-7 group ...3-1, 3-7, 4-6 methods...4-3 one-touch speed ...3-1, 3-2, 4-5 overseas number ...7-1 regular ...4-4 speed (See Speed dialling) through switchboard ...2-9...
  • Page 104 LCD ...1-2 messages (See also individual message names) ...9-1 Letters, entering...2-2 LIGHT setting ...10-4, 10-9 LINE MONITOR VOL. setting ...10-3 List (See individual list names) LOCK PHONE setting ...10-9 MAN/AUTO SWITCH setting...10-7 Manual description ...5-1, 5-2 receiving in ...5-5 Manual redialling...4-12 cancelling ...4-12 MEM IN USE nn % message ...9-1 Memory...
  • Page 105 DOCUMENT MEMORY LIST...4-18 GROUP DIAL LIST ...3-9 list of documents in memory ...4-18 One-touch List ...3-9 speed dialling lists ...3-9 USER’S DATA LIST...2-7 PRINTING END TONE setting...10-3 Problems can not solve ...9-7 faxing ...9-2 receiving...9-4 receiving in memory when ...5-6 sending ...9-2 telephone...9-6 PSTN setting...10-5...
  • Page 106 delayed ...4-15 memory ...4-8 methods...4-8 preparing ...4-1 problems...9-2 sequential broadcasting...4-13 timer (See Delayed sending) to more than one destination ...4-13 using coded speed dialling...4-6 using group dialling ...4-6 using one-touch speed dialling ...4-5 using regular dialling ...4-4 Setting polling box ...6-3 resolution ...4-1 scanning density...4-3 SETUP FILE setting...10-8...
  • Page 107 Memo...
  • Page 108 Memo...
  • Page 109 Memo...
  • Page 110 CANON INC. CANON U.S.A., INC. CANON CANADA INC. CANON EUROPA N.V. CANON FRANCE S.A. CANON COMMUNICATION & IMAGE FRANCE S.A. (Pour les utilisateurs de l'imprimante laser uniquement) CANON (U.K.) LTD. CANON DEUTSCHLAND GmbH CANON ITALIA S.p.A. CANON LATIN AMERICA, INC.

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