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Sharp AR-FX7 Operation Manual
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Sharp AR-FX7 Operation Manual

Sharp AR-FX7 Operation Manual

Facsimile expansion kit
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MODEL
AR-FX7
FACSIMILE EXPANSION KIT
OPERATION MANUAL
• APPENDIX
Page
4
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26
51
61
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Summary of Contents for Sharp AR-FX7

  • Page 1: Table Of Contents

    MODEL AR-FX7 FACSIMILE EXPANSION KIT OPERATION MANUAL Page • BEFORE USING THE FAX FEATURE • BASIC OPERATIONS • ADVANCED TRANSMISSION METHODS • TRANSMISSION USING F-CODES • CONVENIENT METHODS OF USE • PROGRAMMING • TROUBLESHOOTING • KEY OPERATOR PROGRAMS • APPENDIX...

  • Page 2: Important Safety Information

    This equipment has been tested according to the pan-European TBR 21 regulation. It will operate on all analogue telephone networks which comply with the TBR 21. Please contact your dealer or network operator, if you are not sure whether your network operates according to TBR 21.

  • Page 3: Contents

    CONTENTS CONTENTS..............................1 TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..............3 BEFORE USING THE FAX FEATURE ADVANCED TRANSMISSION METHODS SETTINGS REQUIRED FOR THE FAX SENDING THE SAME DOCUMENT TO MULTIPLE FUNCTION ............4 DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)......26 PART NAMES AND FUNCTIONS ....
  • Page 4 TRANSMISSION USING F-CODES PROGRAMMING TRANSMISSION BETWEEN MACHINES PROGRAMMING ..........66 SUPPORTING F-CODES........ 51 STORING, EDITING, AND DELETING AUTO DIAL ● MEMORY BOXES AND KEYS, PROGRAMS, AND RELAY GROUPS..66 SUB-ADDRESSES/PASSCODES REQUIRED ● STORING RAPID DIAL KEYS ...... 68 FOR F-CODE TRANSMISSION.......52 ● EDITING AND DELETING RAPID KEYS ..... 71 ●...

  • Page 5: To Use This Product Correctly As A Facsimile

    Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone socket. For more information, contact your nearest Sharp service center. Please note that the adapter is not necessary for Nordic countries.

  • Page 6: Before Using The Fax Feature

    Chapter 1 BEFORE USING THE FAX FEATURE This chapter contains basic information about using the fax function of this product. Please read this chapter before using the unit as a fax machine. SETTINGS REQUIRED FOR THE FAX FUNCTION Before using the unit as a fax machine, make sure that the following information has been programmed correctly. Make sure the correct date and time have been set Make sure the correct date and time have been programmed in the unit (refer to "CUSTOM SETTINGS"...

  • Page 7: Function

    PART NAMES AND FUNCTIONS OPERATION PANEL Operation panel keys and keys displayed on the touch panel that are used for fax are explained here. COPY ON LINE PRINT DATA SCAN DATA LINE DATA JOB STATUS CUSTOM SETTINGS ACC.#-C The indicators of the operation panel may differ depending on the country and the region.

  • Page 8: Parts Of The Machine

    BEFORE USING THE FAX FEATURE PARTS OF THE MACHINE Document cover installed Exit area Front cover The original exits here after transmission or Open this cover to remove a misfeed. (See the scanning into memory. operation manual for copier.) Document feeder tray Paper trays Place the original face-up in this tray for These hold the paper that is used for fax reception...

  • Page 9: Fax Mode (Condition Setting Screen)

    BEFORE USING THE FAX FEATURE FAX MODE (CONDITION SETTING SCREEN) The condition setting screen of fax mode is displayed by pressing the [FAX] key while the print mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [FAX] key is the condition setting screen (shown below).
  • Page 10 BEFORE USING THE FAX FEATURE [EXPOSURE] key (p.22) Special function icon display Touch this key to change the scanning exposure. When a special function such as polling or dual The selected exposure is highlighted above the page scan is selected, the special function icon key.

  • Page 11: Originals

    ORIGINALS ORIGINALS THAT CAN BE FAXED Original sizes Minimum original size Maximum original size Using the RSPF 210 mm (width) x 148 mm (length) 297 mm (width) x 1000 mm (length) (8-1/2" (width) x 5-1/2" (length)) (11" (width) x 39.3"* (length)) 148 mm (width) x 210 mm (length) * Long originals can be loaded.

  • Page 12: Loading An Original

    LOADING AN ORIGINAL An original can be loaded in the RSPF or placed on the document glass. Load multi-page sheet originals in the RSPF. Place books and other originals that cannot be loaded in the RSPF on the document glass. USING THE RSPF Lift the document cover/RSPF and make sure an original is not placed on...

  • Page 13: Convenient Dialling Methods

    • The destinations can be stored by specifying rapid keys, or by directly entering full fax numbers with the numeric keys (the destinations do not need to be previously stored in rapid keys). No.001:SHARP CORPORATION No.005:SHARP GROUP 0666211221 GROUP :025 SHARP CORPORATION CORPO.

  • Page 14: Basic Operations

    Chapter 2 BASIC OPERATIONS This chapter explains the basic procedures for sending and receiving faxes. SENDING A FAX BASIC PROCEDURE FOR SENDING FAXES The procedure for sending a fax in memory transmission mode (p.14) is explained in the following. Make sure that the machine is in fax Check the original size.
  • Page 15 BASIC OPERATIONS Entering a pause. Using the document glass If you need to insert a pause between digits to PAUSE NEXT A Press the [START] key ( access an outside line or AX MEMORY:100% dial an international AUTO RECEPTION The original is scanned number, touch the and the [READ-END] key [PAUSE] key in the upper...

  • Page 16: Operations

    BASIC OPERATIONS Memory transmission mode When memory transmission mode is selected, the original is scanned into memory and then sent to the destination. When the RSPF is used for transmission, transmission of the first scanned page begins while the remaining pages are scanned.

  • Page 17: If A Transmission Error Occurs

    BASIC OPERATIONS Storing transmission jobs (memory transmission) If a transmission is performed in memory transmission mode while the machine is already sending or receiving a fax, the document will be scanned into memory and then automatically transmitted after the previous job is completed (this is called storing a transmission).

  • Page 18: Transmission By Auto-Dialling

    3). Touch the rapid key for the desired destination. See page 8 for READY TO SEND. information on using the SHARP CORPORATION CORPO. TPS address directory screen. SHARP GROUP The key you touched is highlighted. If you touch the wrong key, touch the...

  • Page 19: Transmitting A Two-Sided Document

    BASIC OPERATIONS TRANSMITTING A TWO-SIDED DOCUMENT The RSPF can be used to automatically fax both sides of two-sided document by memory transmission. Make sure that the machine is in fax Select the [ROTATE THE IMAGE 90 mode. DEGREES] checkbox. When the [FAX] key light This step is only MANUAL is on, the machine is in...

  • Page 20: Faxing A Large Number Of Pages

    BASIC OPERATIONS FAXING A LARGE NUMBER OF PAGES When you have a large number of pages to fax, scan the pages in batches using the RSPF. A maximum of 100 pages can be placed in the RSPF at once; however, placing pages in batches allows you to scan in more than 100 pages and send them in a single transmission.
  • Page 21 BASIC OPERATIONS Place the next set of original pages When the last original page has been and press the [START] key ( scanned, touch the [READ-END] key. Repeat this step until all pages have been scanned. A beep sounds to inform You can change the original size, resolution, and (Pg.No.

  • Page 22: Manually Setting The Scanning Size

    MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size (such as an INCH size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after placing the document in the RSPF or on the document glass.

  • Page 23: Selecting Resolution And Exposure Settings

    SELECTING RESOLUTION AND EXPOSURE SETTINGS After placing an original, you can adjust the resolution and exposure settings as needed for the original, such as for small or faint characters or for a photo. Place the original with the machine in fax mode (p.12), and then adjust the settings as explained below.

  • Page 24: Selecting The Exposure

    BASIC OPERATIONS SELECTING THE EXPOSURE The initial exposure setting is AUTO. To change the setting, follow these steps: Changing the exposure Touch the [EXPOSURE] key. AUTO EXPOSURE STANDARD RESOLUTION AUTO ORIGINAL Touch the [AUTO MANUAL] key. "MANUAL" is highlighted. AUTO MANUAL Touch the key or the...

  • Page 25: Priority Transmission Of A Stored

    PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being transmitted. This is done in the job status screen.

  • Page 26: Cancelling A Fax Transmission

    CANCELLING A FAX TRANSMISSION You can cancel a transmission job that is in progress or that has been stored. This is done in the fax job status screen. Press the [JOB STATUS] key. LINE DATA JOB STATUS CUSTOM SETTING Touch the [FAX JOB] key. WAITING DETA WAITING...

  • Page 27: Receiving Faxes

    RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (automatic reception). • You can store a transmission job while fax reception is in progress. ("Storing transmission jobs (memory Note transmission)"...

  • Page 28: Advanced Transmission Methods

    Chapter 3 ADVANCED TRANSMISSION METHODS This chapter explains advanced fax features for special situations and purposes. SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) This feature is used to send a fax to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations.

  • Page 29: Using Broadcast Transmission

    [ADDRESS BOOK] 0123456789 Check the destinations. key to display the CORPO.TPS address book HARP CORPORATION SHARP GROUP ACC.#-C When you have finished screen.(p.8) SELECT ADDRESS TO DELETE. checking the When selected, an destinations, touch the ADDRESS REVIEW...

  • Page 30: Forwarding Received Faxes To Another Machine When Printing Is Not Possible

    FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE When printing is not possible because of a problem such as no paper or no toner, you can forward received faxes to another fax machine.This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line.

  • Page 31: Using The Fax Forward Function

    ADVANCED TRANSMISSION METHODS USING THE FAX FORWARD FUNCTION Program the fax number of the forwarding destination The number of the forwarding destination is programmed in the key operator programs ("SET THE TELEPHONE NUMBER FOR DATA FORWARDING" (p.103)). Only one fax number can be programmed, and a sub-address and passcode can be included in this number.

  • Page 32: Automatic Transmission At A Specified Time (Timer Transmission)

    AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time. The time can be specified up to a week in advance. This allows you to take advantage of off-peak phone rates without having to be there when the transmission is performed.
  • Page 33 ADVANCED TRANSMISSION METHODS Perform the desired transmission operation. The steps that follow will depend on the type of transmission. The following types of transmission can be performed in a timer transmission: • Normal transmission (p.12) • Broadcast transmission (p.26) • Confidential transmission (p.47) •...

  • Page 34: Polling Function

    TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function. The polling function allows your machine to call a fax machine that has a document ready for transmission and initiate reception of the document.

  • Page 35: Using The Polling Function

    (the programmed sender's number with the lowest control number) appropriately in that machine. • If the other fax machine is a Sharp machine (excluding some models), you may also need to program a system number in your machine ("SYSTEM NUMBER MODE" (p.104)) that matches a polling permission ID number programmed in the other machine.
  • Page 36 ADVANCED TRANSMISSION METHODS When you have finished entering the destination(s), press the [START] key( "JOB STORED." appears in the screen. Your machine prints the document following reception from the sending machine. To cancel the operation Note Press the [JOB STATUS] key and then cancel the operation as explained. ("CANCELLING A FAX TRANSMISSION"...

  • Page 37: Using Polling Memory

    ADVANCED TRANSMISSION METHODS USING POLLING MEMORY This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. The machine has "memory boxes", which are memory used for the regular polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay transmission ("SENDING OPTIONS"...
  • Page 38 ADVANCED TRANSMISSION METHODS To cancel scanning Press the [START] key ( Note To cancel scanning of a document while scanning is in progress, press the [CLEAR] The document is key ( ). To erase the documents in the scanned. If other Public Box, see "Deleting documents from documents have the Public Box"...
  • Page 39 ADVANCED TRANSMISSION METHODS Deleting documents from the Public Box This procedure is used to delete documents from the Public Box when they are no longer needed. Touch the [SPECIAL MODES] key in fax mode and then touch the [MEMORY BOX] key. If the address book SUB ADDRESS screen appears, touch...
  • Page 40 Check sender's number Transmitting Polling is permitted against passcode numbers machine [Preparations] Checking the receiving machine's system number against the transmitting machine's ID numbers (Sharp machines only*) *Excluding some models [Preparations] [During polling] Your Beep (receiving) machine Program...

  • Page 41: Faxing A Thin-Sheet Document Using The Rspf

    ADVANCED TRANSMISSION METHODS FAXING A THIN-SHEET DOCUMENT USING THE RSPF Thin-sheet documents can be faxed using the RSPF. When the thin-sheet scanning function is used, the RSPF scans the document at a slower speed. Follow these steps to enable or disable the thin-sheet scanning function. A document that is extremely thin or which has folds or wrinkles may misfeed in the RSPF.

  • Page 42: Scan)

    ADVANCED TRANSMISSION METHODS FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When faxing a book or other bound document, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is scanned using the document glass. The original on the right side of the document glass is scanned first as page 1, and then the original on the left side as page 2.

  • Page 43: Programming Frequently Used Operations

    DATA Dual Page Scan (p.40), return to the screen of step 2. CUSTOM SE JOB STATUS place the document on R SHARP The [PROGRAM] key the document glass. and the keys of the ORMAT A functions stored in the Touch the [SPECIAL MODES] key and program are highlighted.

  • Page 44: Transmission

    : SERVICE CENTRE Beep FAX # : 0333829161 FROM : SHARP FAX # : 0666211221 PAGES : 02PAGES WERE SENT (INCLUDING THIS PAGE) If the cover sheet function is not selected, the message is printed at...

  • Page 45: Adding A Message

    ADVANCED TRANSMISSION METHODS ADDING A MESSAGE This function adds a message to the top of the first received fax page. Message selection is only effective for one transmission. One the following messages can be selected: CONFIDENTIAL, URGENT, IMPORTANT, PLEASE DISTRIBUTE, PLEASE CALL BACK In fax mode, place the original.

  • Page 46: Own Number Sending

    To program a sender, see "OWN NUMBER AND NAME SET" on page 98. Example of fax page printed out by the receiving machine 11-MAY-200X-FRI 03:00 SHARP PLANNING DIV. FAX No.0666211221 P.001/001 (1) Date and time: programmed in the custom settings (See "CUSTOM SETTINGS" in operation manual for copier).

  • Page 47: Appears On A Fax Transmission

    OWN PASSCODE SELECT Touch the desired sender key in the list. SENDER LIST SHARP CORPORATION SHARP GROUP XX GROUP If multiple senders have been programmed Note and a sender is not selected, the sender with the lowest control number is automatically selected.

  • Page 48: Faxes

    As shown above, receiving a fax in a confidential box is called confidential reception, and sending a fax to a confidential box in the receiving machine is called confidential transmission. • The confidential function can only be used when the other fax machine is a Sharp model that has the Note confidential fax function.

  • Page 49: Confidential Transmission

    ADVANCED TRANSMISSION METHODS CONFIDENTIAL TRANSMISSION Before sending a confidential fax, make sure that the receiving machine has the confidential reception function and that it is programmed appropriately to receive confidential faxes. If the receiving machine has more than one box for confidential reception, you will need to contact the receiving party in advance for the appropriate box number.

  • Page 50: Confidential Box

    " appears next to memory boxes that have MEMORY BOX - CONFIDENTIAL BOX received faxes. SHARP GROUP CORPO.TPS • A confidential box cannot be deleted if it is holding a received fax. Note • A received confidential fax cannot be forwarded. (p.28)

  • Page 51: Sending Faxes Using The Relay

    Sending a fax to a relay machine and requesting relay transmission is called the relay request function. Receiving a fax and broadcasting it to a group of end receiving machines is called the relay broadcast function. • This function can only be used when the relay machine is a Sharp model that has the relay broadcast function. Note For more information, consult your authorised service representative.

  • Page 52: Using The Relay Request Function

    Touch the key of the relay group that you wish to use. The selected relay group key is highlighted. G OPTIONS / RELAY BROADCAST SHARP CORPORATION SHARP GROUP Touch the inner [OK] key. You will return to the special transmission screen.

  • Page 53: Transmission Using F-Codes

    This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as relay broadcast transmission and confidential transmission. Normally these functions require that the other fax machine be a similar Sharp machine; however, F-code transmission enables these functions to be performed with any other machine that supports F-code transmission.

  • Page 54: Memory Boxes And Sub-Addresses/Passcodes Required For F-Code Transmission

    MEMORY 7732123 Sub-address (location in memory) Select any number up to 20 digits. 0001 11245 7732123 Product Planning 7732123 SHARP Document Product Box name (used to manage Dept. Group 2 Product Planning Planning boxes in your machine) Dept.

  • Page 55: Entering A Sub-Address And Passcode For Amemory Box In The Other Machine

    [ADDRESS BOOK] press the [CLEAR] key key to display the CORPO. TPS ) and re-enter the address book screen. HARP CORPORATION SHARP GROUP correct digit(s). ACC.#-C (p.8) If the sub-address and passcode have been ACC.#-C programmed into the rapid key, the following steps are not needed.

  • Page 56: F-Code Polling Memory

    F-CODE POLLING MEMORY F-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and initiating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory.

  • Page 57: Using F-Code Polling Memory

    When you touch the memory box into which you wish to scan the document, the key is highlighted and selected as the scanning destination. MARKETING GROUP SHARP BRANCH EX PUBLIC When you scan the document into the memory box, you can select whether to have the scanned document Note automatically deleted after polling or left in the box to allow repeated polling.

  • Page 58: Procedure For F-Code Polling

    SETTINGS] key to address book screen. CORPO. TPS DIRECT TX POLLING display the condition See "ENTERING A HARP CORPORATION SHARP GROUP ACC.#-C settings screen. (p.7) SUB-ADDRESS AND DUAL PAGE PROGRAM SCAN The [POLLING] key is PASSCODE FOR A...

  • Page 59: F-Code Confidential Transmission

    F-code confidential reception, and sending a document to another machine's F-code confidential memory box is called F-code confidential transmission. • For Sharp's regular confidential transmission function, which uses the programmed sender's fax number and Note ID code, see "SENDING AND RECEIVING CONFIDENTIAL FAXES" on page 46.

  • Page 60: Printing A Document Received To An F-Code Confidential Memory Box

    ) mark appears to the right of memory MEMORY BOX - SUB ADDRESS CONFIDENTIAL BOX boxes that have received SHARP GROUP CORPO. TPS documents. A memory box cannot be selected while it is being used for transmission.

  • Page 61: F-Code Relay Broadcast Transmission

    Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay request machine to the relay machine is called "F-code relay request transmission". • For information on Sharp's reqular relay broadcast function, which uses the programmed sender's number and Note relay ID code, see "SENDING FAXES USING THE RELAY REQUEST FUNCTION"...

  • Page 62: Using The F-Code Relay Broadcast Function (Your Machine Is The Relay Machine)

    TRANSMISSION USING F-CODES USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct.

  • Page 63: Convenient Methods Of Use

    Chapter 5 CONVENIENT METHODS OF USE This chapter explains convenient features that can be used to send a document, as well as features that expand the range of use of the fax machine such as connecting an extension phone. CONNECTING AN EXTENSION PHONE You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone.

  • Page 64: Sending A Fax After Talking On The Phone (Manual Transmission)

    [FAX] You cannot use a group CORPO. TPS DATA key. key or a rapid key that HARP CORPORATION SHARP GROUP ACC.#-C JOB STATUS CUSTOM SE includes a sub-address and passcode. Place the original. (p.10) Speak to the other party when they answer.

  • Page 65: Receiving A Fax After Talking (Manual Reception)

    CONVENIENT METHODS OF USE RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION) When an extension phone is connected to the machine and you have set the reception mode to MANUAL, you can talk to a person who wishes to send a fax manually and then begin fax reception without breaking the connection. Changing the reception mode to MANUAL.
  • Page 66 CONVENIENT METHODS OF USE Activating fax reception from an extension phone (remote reception) After speaking on the extension phone, you can activate fax reception from the extension phone. This is called "remote reception". After speaking, or when you hear a fax tone through the extension phone, perform the following procedure with the extension phone still lifted.

  • Page 67: Faxing A Document From Acomputer (Pc-Fax)

    For more information on using the PC-FAX function, see the "Operation manual" that is installed along with the PC-FAX driver. To open the manual, click the Windows Start button, select "All Programs" ("Programs" in operating systems other than Windows XP), "SHARP PC-FAX Driver", and then "Operation manual".

  • Page 68: Programming

    Chapter 6 PROGRAMMING This chapter explains how to program auto dial keys (rapid and group keys), programs, relay groups, and user indexes. It also explains how to print out lists of stored settings. PROGRAMMING Auto dial keys (rapid and group keys), programs, relay groups, and user indexes are stored and edited using the operation panel of the machine.
  • Page 69 PROGRAMMING Touch the [DIRECT ADDRESS / PROGRAM] key. The DIRECT ADDRESS ESS CONTROL / PROGRAM menu appears. DIRECT ADDRESS / PROGRAM Touch the desired key and perform the programming operation. See the pages indicated below for the operation you wish to perform. CUSTOM SETTINGS DIRECT ADDRESS / PROGRAM STORE...

  • Page 70: Storing Rapid Dial Keys

    Touch the [NAME] key. Touch the [INDEX] key. The "No." that DIRECT ADDRESS / RAPID automatically appears is NAME SHARP CORPORATION the lowest number from NAME 001 to 500 that has not INDEX yet been programmed. INDEX KEY NAME...
  • Page 71 "TRANSMISSION (If you do not wish to REGISTRATION IS COMPLETED. BETWEEN MACHINES SUPPORTING change the name, this NAME SHARP CORPORATION F-CODES" on page 51. step is not necessary). • The maximum number of digits that can INDEX USER 3...
  • Page 72 PROGRAMMING International correspondence mode Selections are NONE, MODE 1, MODE 2, and MODE 3. • When sending a fax to a foreign country, Note telephone line conditions can sometimes distort the fax or interrupt the transmission. Selecting the right international correspondence mode can help alleviate these problems.

  • Page 73: Editing And Deleting Rapid Keys

    4. INITIAL Touch the rapid key you wish to edit or delete. Touch the [DELETE] key. EXIT DIRECT ADDRESS / AMEND/DELETE SELECT ADDRESS TO AMEND/DELETE. SHARP CORPORATION CORPO. TPS PROGRAM DELETE EXIT SHARP GROUP RELAY GROUP INITIAL FREQUENT USE...

  • Page 74: Programming A Group Key

    Touch the [ADDRESS] key. You can delete a 10-KEY PAD destination by touching it. When a message ADDRESS REVIEW SHARP DIGITAL DOCUMENT SYSTEMS appears asking if you USER 2 ADDRESS want to delete the OPQRST UVWXYZ GROUP destination, touch the [YES] key.

  • Page 75: Editing And Deleting Group Keys

    Make sure that the edited information edit or delete. is correct, and then touch the [EXIT] EXIT DIRECT ADDRESS / AMEND/DELETE key. SELECT ADDRESS TO AMEND/DELETE. If you wish to edit SHARP CORPORATION CORPO. TPS PROGRAM DELETE EXIT another group key, SHARP GROUP RELAY GROUP repeat steps 2 through 4.

  • Page 76: Storing A Program

    Touch the [SETTINGS] key. Exposure (p.22), Resolution (p.21), Address Book (p.16), No.1 Direct TX (p.7), Memory TX (p.7) Special modes PROGRAM FOR SHARP PROGRAM NAME • Polling (p.33) • Thin-page scanning (p.39) ADDRESS SETTINGS • Dual page scanning (p.40) • Cover sheet (p.42) RESOLUTION •...

  • Page 77: Editing And Deleting Programs

    If you wish to store another program, PROGRAM NEXT EXIT touch the [NEXT] key. REGISTRATION IS COMPLETED. No.1 PROGRAM FOR SHARP PROGRAM NAME If you touch the [EXIT] key, you will return to the ADDRESS 2 ADDRESSES screen of step 4 on page 67. SETTINGS...

  • Page 78: Storing Relay Groups

    Touch the [RECIPIENT] key. 01 to 10 that has not yet RELAY STATION been programmed. The screen for entering GROUP NAME SHARP CORPO When the [GROUP RECIPIENT the numbers of the end NAME] key is touched, receiving machines RELAY STATION...
  • Page 79 PROGRAMMING Enter the numbers of the end Repeat steps 6 and 7 until all end receiving machines. receiving machines are entered. Touch a key and then enter the number of an end receiving machine as explained below. To check the entered numbers of the After entering a number, touch the [NEXT end receiving machines, touch the ADDRESS] key to enter the number of the next...

  • Page 80: Editing And Deleting A Relay Group

    DIRECT ADDRESS / RELAY GROUP SELECT ADDRESS TO AMEND/DELETE. RELAY GROUP ADDRESS GROUP NAME DELETE THE ADDRESS? BOOK SHARP CORPORATION CORPO. TPS RELAY STATION PROGRAM SHARP GROUP RECIPIENT • If you need to return to the screen of step 2, touch To delete another relay group, repeat steps 3, 6, and the [ADDRESS BOOK] key.

  • Page 81: Storing A Group Index

    STORING A GROUP INDEX Auto dial keys (rapid keys and group keys) are normally stored in the ABC index. To make auto dial keys more convenient to use, you can store a group of auto dial keys in a group index and assign a name to that index. When you switch to the group indexes, USER 1, USER 2, USER 3, USER 4, USER 5, and USER 6 appear.

  • Page 82: Printing Programmed Information

    PRINTING PROGRAMMED INFORMATION You can print out lists of the rapid keys, group keys, programs, and relay groups that have been stored in the machine. Press the [CUSTOM SETTINGS] key. Touch the SENDING ADDRESS LIST key. LINE FAX REPORT DATA CUSTOM SETTINGS B STATUS SENDING ADDRESS LIST...

  • Page 83: Entering Characters

    To enter or edit characters in setting screens such as auto dial key programming screens, follow the steps below. Characters that can be entered are alphabetical characters, special characters, numbers, and symbols. Entering alphabetical characters (Example: Sharp äÄ) Touch the [S] key. Touch the [SPACE] key.
  • Page 84 PROGRAMMING Touch the [Ä] key. NAME CANCEL Sharp ä ÃÄÂ ãäâ SPACE ABC/abc You can press the [ABC/abc] key during entry to return to alphabetical character entry. You can also enter numbers and symbols. When finished, touch the [OK] key.
  • Page 85 PROGRAMMING Entering numbers and symbols When you have finished entering characters, touch the [OK] key. Touch the [AB/ab 12#$%] key. NAME CANCEL 1&1 NAME CANCEL SPACE AB/ab 12#$% ÃÄÂ/ãäâ 12#$% SPACE AB/ab ÃÄÂ/ãäâ You will exit the character entry screen and return to the programming screen.

  • Page 86: Troubleshooting

    Chapter 7 TROUBLESHOOTING This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems. WHEN A TRANSACTION REPORT IS PRINTED The machine has been set to automatically print a Transaction Report when a transmission is not successful or when the Broadcast transmission function is used.
  • Page 87 TROUBLESHOOTING Information appearing in the TYPE/NOTE column Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction Report. The following notes may appear. Note Explanation The transaction was completed normally. Communication took place in G3 mode. Communication took place in G3 ECM mode.

  • Page 88: Viewing The Communication Activity Report

    ● MEM.POLLING LIST ......Documents scanned into polling memory and F-code polling memory. ● PASSCODE LIST ......... Programmed sender information, relay request settings, and polling settings. ● CONFIDENTIAL RECEPTION LIST..Confidential box numbers (Sharp mode and F-code boxes) that have received faxes and the number of pages. Press the [CUSTOM SETTINGS] key.

  • Page 89: When An Alarm Sounds And Awarning Message Is Displayed

    WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED Alarms and display messages alert you to the condition of the machine during operation. If one of the following messages appears, respond as indicated in the table. Message screen (Alarm) Cause and solution Page COMMUNICATION ERROR...

  • Page 90: Troubleshooting

    TROUBLESHOOTING If the fax features do not operate normally, please check the following. If you are unable to solve the problem, see "TROUBLESHOOTING AND MAINTENANCE" in the operation manual for copier. Fax problems Trouble Page The machine does not operate correctly The machine does not operate.

  • Page 91: Fax Problems

    TROUBLESHOOTING FAX PROBLEMS Problems that are related to the fax function are explained in the following. For general machine problems, copier problems, printer problems, and network scanner problems, see the corresponding manual for the function. The machine does not operate correctly Problem Cause and solution Page...
  • Page 92 TROUBLESHOOTING Reception problems Problem Cause and solution Page operation manual for Reception does not take The machine's clock is not set to the correct time. → Set the clock to the correct time. copier place at the specified time. A message appears in the display instructing you to Printing does not take place add toner or paper.

  • Page 93: Key Operator Programs

    Chapter 8 KEY OPERATOR PROGRAMS The key operator programs are used by the administrator of the machine to enable and disable certain functions of the machine. This section explains key operator programs for the fax features of the machine. For key operator programs that are related to general operation, the copy function, the printer function, and the network scanner function, see the key operator's guide.

  • Page 94: Key Operator Program List

    KEY OPERATOR PROGRAM LIST You may not be able to use all of the programs in the key operator program list. Programs that you can use Note depend on what peripheral devices are installed on the machine. KEY OPERATOR PROGRAMS FOR THE FAX FUNCTION Factory default Factory default Program name...
  • Page 95 KEY OPERATOR PROGRAMS Factory default Factory default Program name Page Program name Page settings settings FAX SEND SETTINGS SENDING OPTIONS AUTO REDUCTION Enabled PASSCODE NUMBER Un-registering SENDING SETTING SETTING PRINTING PAGE Enabled POLLING SECURITY Enabled NUMBER AT RECEIVER SETTING DATE/OWN NUMBER OUTSIDE THE ID NUMBER MODE Un-registering...

  • Page 96: Key Operator Program Menu

    KEY OPERATOR PROGRAMS KEY OPERATOR PROGRAM MENU The key operator programs are arranged in the following menu. Use this menu as a guide for accessing each of the programs. *Some programs may contain an additional level (setting screen). Level 1 Level 2 Level 3 FAX SETTINGS...

  • Page 97: Using The Key Operator Programs

    USING THE KEY OPERATOR PROGRAMS When using the key operator programs for the first time, change the factory default key operator code to a new Note code. (Step 3 to step 6) Press the [CUSTOM SETTINGS] key. Use the numeric keys to enter the new 5-digit key operator code.
  • Page 98 KEY OPERATOR PROGRAMS KEYS USED IN KEY OPERATOR PROGRAMS Example: Auditing mode The following keys appear in screens that require the entry of numerical values. KEY OPERATOR PROGRAMS (1 999) ACCOUNT CONTROL AUDITING MODE TOTAL PAGES PER ACCOUNT RESETTING ACCOUNT When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched.

  • Page 99: Key Operator Programs For The Fax Function

    KEY OPERATOR PROGRAMS FOR THE FAX FUNCTION This section explains key operator programs for the fax function of the machine. For key operator programs that are related to general operation, the copy function, the printer function, and the network scanner function, see the key operator's guide.

  • Page 100: Initial Resolution Setting

    KEY OPERATOR PROGRAMS INITIAL RESOLUTION SETTING Touch the [FAX No.] key and enter the fax number. This setting is used to select the default resolution setting for fax mode. Selections are [STANDARD], Enter up to 20 digits for the number using the numeric [FINE], [SUPER FINE], and [ULTRA FINE].

  • Page 101: Speaker Volume Setting

    KEY OPERATOR PROGRAMS SPEAKER VOLUME SETTING • If you only select the PRINT DAILY AT Note This setting is used to adjust the volume of the DESIGNATED TIME setting and the following four types of sounds heard through the number of recorded transactions exceeds speaker.

  • Page 102: Pbx Setting

    KEY OPERATOR PROGRAMS "STORING ONE-TOUCH DIAL KEYS (p.67) and the IMAGE MEMORY PRINT SELECT "Set the telephone number for data forwarding" key SETTING operator program (p.104). If the number you are This program is used to select the conditions for storing in either of these screens is inside your PBX, including a copy of part of the first page of the touch the "R"...

  • Page 103: Rotation Sending Setting

    KEY OPERATOR PROGRAMS ROTATION SENDING SETTING RECALL IN CASE OF This setting allows you to select whether or not a COMMUNICATION ERROR vertically placed A4 original is rotated to a horizontal When sending a document, this setting is used to orientation (A4R), an A5R original is rotated to A5, or select whether your machine will automatically an 8-1/2"...

  • Page 104: Auto Cover Sheet

    KEY OPERATOR PROGRAMS DEFAULT SENDING MODE FAX RECEIVE SETTINGS This program is used to select [MEMORY TX] or The fax reception settings allow you to adjust certain [DIRECT TX] for the default transmission mode. For parameters for receiving faxes to better suit your more information on these modes, see page 14.

  • Page 105: Index Print

    KEY OPERATOR PROGRAMS NUMBER OF CALLS IN AUTO RECEPTION ANTI JUNK FAX When the reception mode is set to auto, this program Enable this program to block reception of faxes from is used to select the number of rings on which the fax numbers stored in the "ENTER JUNK FAX machine automatically receives a call and begins fax NUMBER"...

  • Page 106: Polling Security Setting

    Up to 10 fax numbers programmed ID numbers. This method can only be can be programmed. used if the other machine is also a Sharp machine (excluding certain models). Up to 10 ID numbers can Programming passcode numbers be programmed.
  • Page 107 KEY OPERATOR PROGRAMS F-CODE MEMORY BOX To enter a passcode, touch the [PASS CODE] key. This program is used to program memory boxes for F-code communication. Three types of memory boxes A slash (/) appears after the sub-address. can be programmed: F-code memory polling boxes, If you make a mistake, press the [CLEAR] key ( ) and then enter the correct number.
  • Page 108 KEY OPERATOR PROGRAMS ● F-code confidential box (print passcode) ● F-code relay broadcast memory box (end receiving machines) A print passcode must be programmed to permit printing of faxes received in the F-code confidential Store the end receiving machines for a relay box.

  • Page 109: List Print

    KEY OPERATOR PROGRAMS LIST PRINT Editing or deleting a memory box Touch the desired type of memory box KEY OPERATOR PROGRAMS LIST PRINT ([POLLING MEMORY], [CONFIDENTIAL], or [RELAY BROADCAST]) in the FAX KEY OPERATOR PROGRAMS LIST F-CODE MEMORY BOX LIST Edit/Delete row (lower row).

  • Page 110: Appendix

    Chapter 9 APPENDIX This chapter contains reference information regarding the fax features of the machine.

  • Page 111: Specifications

    SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to operation manual for copier. Applicable telephone line Public switched telephone network, Private branch exchange (PBX) Compression method MH, MR, MMR, JBIG (MMR and JBIG during Super G3 transmission) Transmission modes Super G3, G3 (the machine can only send faxes to and receive faxes from...

  • Page 112: Index

    INDEX Address directory screen ...........8 Fax default settings ..........97 Advanced transmission methods ......26 Fax forward function..........29 Alarm sounds ............87 Fax mode ..............12 Auto reduction sending setting.......100 Fax receive settings ..........102 Auto-dialling .............11 Fax send settings ..........100 Fax transmission - Broadcast transmission........
  • Page 113 On-hook dialling ............11 Rapid dialling............. 11, 16 Operation Panel .............5, 6 Read-end ..............13 Original guides .............6, 10 Receiving party is busy ........... 15 Original sizes............20 Reception Originals ..............9 - Automatic reception ......... 25 - Automatic reduction ..........9 - Extension phone (remote reception) ....64 - Booklets ............17 - Forward function ..........
  • Page 114 INDEX BY PURPOSE List print Advanced transmission methods Programmed information Broadcast transmission Reports Confidential transmission Programming/settings Cover sheet Characters, entering Dual page scan Alphabetical characters Fax forward function Numbers and symbols F-code transmission Editing/deleting F-code confidential transmission F-code memory boxes F-code polling Group keys F-code polling memory...
  • Page 116 AR-FX7 SHARP CORPORATION PRINTED IN FRANCE TINSE1118TSZZ...

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