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Toshiba E-STUDIO2323AM Topaccess Manual
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Toshiba E-STUDIO2323AM Topaccess Manual

Multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL SYSTEMS
TopAccess Guide

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  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide...
  • Page 2 ©2019 Toshiba Tec Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Toshiba Tec Corporation.
  • Page 3 Preface Thank you for purchasing Toshiba Multifunctional Digital Systems. This manual describes remote setup and remote management which operated from the web based management utility TopAccess. Read this manual before using your Multifunctional Digital Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.
  • Page 4 4 Preface...

  • Page 5: Table Of Contents

    CONTENTS Preface..............................3 Chapter 1 Overview TopAccess Overview ..........................8 TopAccess Conditions ..........................9 Supported browsers ..............................9 Accessing TopAccess..........................10 Accessing TopAccess by entering URL........................10 TopAccess Screen Descriptions......................11 Chapter 2 [Device] Tab Page [Device] Item List ..........................14 Chapter 3 [Registration] Tab Page Log in ..............................
  • Page 6 Export settings ................................63 [Registration] Item List........................65 Template ..................................65 Fax Received Forward..............................74 INDEX ................................81 6 CONTENTS...

  • Page 7: Overview

    Overview This chapter provides an overview of the TopAccess functions. TopAccess Overview ......................8 TopAccess Conditions ......................9 Supported browsers ..............................9 Accessing TopAccess......................10 Accessing TopAccess by entering URL........................10 TopAccess Screen Descriptions..................11...

  • Page 8: Topaccess Overview

    TopAccess Overview TopAccess is a management utility that allows you to check device information of this equipment and job status, and to carry out device setting and maintenance through a web browser. End users can:  Display general device information, including status, drawer/accessory configuration, and paper supply information.

  • Page 9: Topaccess Conditions

    TopAccess Conditions Your device should be connected to the network and TCP/IP is correctly configured to operate TopAccess. When TCP/IP is correctly configured, you can access TopAccess via a web browser.  Supported browsers Windows  Internet Explorer 9 (Windows Server 2008 SP2) ...

  • Page 10: Accessing Topaccess

    Accessing TopAccess You can access TopAccess by entering its URL in the address box of the web browser.  P.10 “Accessing TopAccess by entering URL”  Accessing TopAccess by entering URL Launch a web browser and enter the following URL in the address box. http://<IP Address>...

  • Page 11: Topaccess Screen Descriptions

    TopAccess Screen Descriptions Item name Description Function tab Features are grouped under each tab. This provides access to the main pages of TopAccess for each function. Menu bar This provides access to each menu page under the selected function tab. Submenu bar This provides access to each submenu page under the selected menu and function tab.
  • Page 12 1.Overview 12 TopAccess Screen Descriptions...

  • Page 13: [Device] Tab Page

    [Device] Tab Page This chapter provides information on [Device] tab page. [Device] Item List ......................14...

  • Page 14: [Device] Item List

    [Device] Item List TopAccess opens the [Device] tab which includes a device image indicating the device status. This tab shows the following information about the device: Item name Description  Status — Displays the device status. Device Information  Name — Displays the name of this equipment. ...

  • Page 15: [Registration] Tab Page

    [Registration] Tab Page This chapter contains instructions on how to register contacts to be used in Email and fax transmission and how to configure department management. Log in ..........................16 [Email] Item list........................17 [Email] screen...............................17 [Single Property] screen ............................18 [Group Properties] screen ...........................19 [Phone Book] Item list ......................20 [Phone Book] screen............................20 [Speed Dial Property] screen..........................23...

  • Page 16: Log In

    Log in You must log in to display or update contents in the [Registration] Tab. Item name Description [Login] button Click this after entering the password. If the password is matched, the content of the [Registration] tab page will be displayed. User Name Select [Admin] or [Operator] in the [User Name] field.

  • Page 17: [Email] Item List

     P.17 “[Email] screen”  P.18 “[Single Property] screen”  P.19 “[Group Properties] screen” This setting is not available for e-STUDIO2323AM/2823AM.  [Email] screen You can manage a contact list to be used in Email.  Click [Single] or [Groups] to switch the display between the list of addresses and the list of groups where contacts are assigned.

  • Page 18: [Single Property] Screen

    3.[Registration] Tab Page  Groups Item name Description [New] button Allows you to add a new group. Click this to open [Group Properties] screen.  P.19 “[Group Properties] screen” Group Number Displays the registration number of the group. Click number to open [Group Properties] screen to edit the number.

  • Page 19: [Group Properties] Screen

    3.[Registration] Tab Page  [Group Properties] screen You can create groups that contain multiple recipients. This enables you to specify a group as the destination when sending an Email to multiple recipients. Item name Description [Save] button Registers the selected contacts as a group. [Cancel] button Cancels the group registration.

  • Page 20: [Phone Book] Item List

    [Phone Book] Item list  P.20 “[Phone Book] screen”  P.23 “[Speed Dial Property] screen”  P.24 “[One Touch Property] screen”  P.25 “[Group Properties] screen” This setting is not available for e-STUDIO2822AM/2323AM/2823AM.  [Phone Book] screen You can manage a contact list to be used in fax transmissions. ...
  • Page 21 3.[Registration] Tab Page  One Touch Item name Description [Add Address] button Allows you to add a new contact in the address book. Click this to open [One Touch Property] screen.  P.24 “[One Touch Property] screen” One Touch Dial Number Displays the registered one touch dial number of the contact.
  • Page 22 3.[Registration] Tab Page  Groups Item name Description [New] button Allows you to add a new group. Click this to open [Group Properties] screen.  P.25 “[Group Properties] screen” Group Number Displays the registered number of the group. Click number to open [Group Number] screen to edit the number.

  • Page 23: [Speed Dial Property] Screen

    3.[Registration] Tab Page  [Speed Dial Property] screen Item name Description [Save] button Saves the entered information. [Cancel] button Cancels adding or editing a contact. [Reset] button Erases information entered in the given box. [Delete] button Deletes the displayed contact. Speed Number Speed number is assigned automatically.

  • Page 24: [One Touch Property] Screen

    3.[Registration] Tab Page  [One Touch Property] screen Item name Description [Save] button Saves the entered information. [Cancel] button Cancels adding or editing a contact. [Reset] button Erases information entered in the given box. [Delete] button Deletes the displayed contact. One Touch Number One touch number is assigned automatically.

  • Page 25: [Group Properties] Screen

    3.[Registration] Tab Page  [Group Properties] screen You can create groups that contain multiple recipients. This enables you to specify a group as the destination when sending fax to multiple recipients. Item name Description [Save] button Registers the selected contacts as a group. [Cancel] button Cancels the group registration.

  • Page 26: [Department Management] Item List

    [Department Management] Item list  P.26 “[Department Management] Item list”  [Department Management] screen You can configure department management. Item name Description [New] button Allows you to add a new department.  P.27 “[Department Information] screen” [Reset All Counters] button Resets counters for all departments.
  • Page 27 3.[Registration] Tab Page  [Department Information] screen You can register a new department. Item name Description [Save] button Saves the entered department information. [Cancel] button Cancels the registration of department information. Department Number Displays the registration number of the department. Department Name Enter the department name.
  • Page 28 3.[Registration] Tab Page  [Department Information] (Edit) screen You can view or edit department management information. Item name Description [Save] Saves the entered department information. [Cancel] button Cancels the registration of department information. [Reset Counters] button Resets the counter. [Delete] button Deletes the displayed department.

  • Page 29: [Counter] Tab Page

    [Counter] Tab Page This chapter provides information on [Counter] tab page. [Total Count] Item list.......................30 Print Counter/Scan Counter/Scan Counter (small paper)/Scan Counter (large paper) ........30...

  • Page 30: [Total Count] Item List

    [Total Count] Item list  Print Counter/Scan Counter/Scan Counter (small paper)/Scan Counter (large paper) You can check the number of pages printed, copied, and scanned. Counter type Description Print Counter Displays the total output count value by copy, fax, print, and system page print operations.

  • Page 31: [Administration] Tab Page

    [Administration] Tab Page This chapter describes administrative functions which allow you to configure devices and network, and maintenance functions. Log in ..........................32 [Setup] Item List ......................33 General Setting ..............................33 Network settings..............................36 Copier Setting ..............................51 Fax Setting................................52 Save as File settings.............................54 Email Setting ................................55 Printer Setting..............................56 Print Service Setting ............................57...

  • Page 32: Log In

    Log in You must login to view and operate on items in [Administration] Tab. Item name Description [Login] button Click this after entering the password. If the password is matched, the content of [Administration] tab page will be displayed. User Name User Name is fixed as “Admin”.

  • Page 33: [Setup] Item List

    [Setup] Item List  P.33 “General Setting”  P.36 “Network settings”  P.51 “Copier Setting”  P.52 “Fax Setting”  P.54 “Save as File settings”  P.55 “Email Setting”  P.56 “Printer Setting”  P.57 “Print Service Setting”  P.58 “Version Information” Click [General], [Network], [Copier], [Fax], [Save as File], [Email], [Printer], [Print Service], or [Version] to switch the display between each setting.
  • Page 34 5.[Administration] Tab Page Item name Description Name Enter the device name of this equipment. You can enter up to 15 alphanumerical characters, hyphen (-), and colon (:). Copier Model Displays the model name of this equipment. Location Enter the installed location of this equipment. You can enter up to 64 characters.
  • Page 35 5.[Administration] Tab Page  Setting up Date & Time You can set the date, time, and time zone. Item name Description Date & Time To adjust the date, select year and month in the first and second field, and enter date in the third field. To adjust the time, enter hour in the fourth field, and enter minute in the fifth field.

  • Page 36: Network Settings

    5.[Administration] Tab Page  Network settings You can configure the network settings such as TCP/IP, Filtering, IPv6, DNS Session, SMB Session, HTTP Network Service, SMTP Client, POP3 Network Service, FTP Client, SNMP Network Service, and LLTD Session.  P.36 “Setting up TCP/IP” ...
  • Page 37 5.[Administration] Tab Page Item name Description Ethernet Speed Duplex Mode Select the ethernet speed.  When you select a specific ethernet speed, you must select the same one as set in the connected network. If you do not know the ethernet speed that must be used, select [Auto]. ...
  • Page 38 Enter the gateway address if required when [Static IP] is selected in the [Address Mode] box. Specify within the range from 0 0 0 0 to 255 255 255 255. However, you cannot set 0.0.0.0 and 255.255.255.255. *1 This item is not available for e-STUDIO2323AM/2823AM. 38 [Setup] Item List...
  • Page 39 5.[Administration] Tab Page  Setting up Filtering You can set filtering in order to restrict access from client computers to this equipment. Filtering can be specified with an IP address or a MAC address. MAC address filtering is given priority over IP address filtering. [Setup] Item List 39...
  • Page 40 5.[Administration] Tab Page Item name Description Enable Filtering Select [Enable] for IP address filtering. When [Enable] is selected, access from devices on a network to which the IP address (specified in [IP Filtering]) is set is restricted under conditions set in [IP Filtering Rule]. [Disable] is set as the default.
  • Page 41 5.[Administration] Tab Page  Setting up IPv6 You can set the IPv6 protocol to enable the communication over IPv6. Item name Description Enable IPv6 Select whether the IPv6 protocol is enabled or disabled. [Disable] is set as the default. Link Local Address The automatically generated unique IP Address used for the IPv6 is displayed.
  • Page 42 5.[Administration] Tab Page Item name Description Manual You assign the IPv6 address, prefix and default gateway manually. In this mode, you can assign one IPv6 address to this equipment. IP Address — Assign the IPv6 address for this equipment. Specify within the range from 0:0:0:0:0:0:0:0 to ffff:ffff:ffff:ffff:ffff:ffff:ffff:ffff.
  • Page 43 5.[Administration] Tab Page Item name Description Enable DNS Select whether the DNS server is enabled or not. [Enable] is set as the default. Enable DNS(IPv6) Select whether the DNS server is enabled or not in IPv6. [Disable] is set as the default.
  • Page 44 If the input value is less than 1, the value is changed to 1. If the input value is more than 65535, the value is changed to 65535.  Setting up SMTP Client In SMTP Client, you can enable or disable SMTP transmission for sending Emails. This item is not available for e-STUDIO2323AM/2823AM. 44 [Setup] Item List...
  • Page 45 5.[Administration] Tab Page Item name Description Enable SMTP Client When this is enabled, this equipment sends an Email to the specified SMTP server for transmission over the Internet. [Enable] is set as the default. Enable SSL Select whether the SSL (Secure Sockets Layer) is enabled or disabled for accessing an SMTP server.
  • Page 46 5.[Administration] Tab Page  Setting up POP3 Network Service In POP3 Network Service, you can specify the POP3 server to receive Emails. This item is not available for e-STUDIO2323AM/2823AM. Item name Description POP3 Server Address Enter the IP address or FQDN (Fully Qualified Domain Name) of the POP3 server.
  • Page 47 5.[Administration] Tab Page  Setting up SNMP Network Service In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to match the MIB, you must enable the SNMP and SNMP Traps.
  • Page 48 5.[Administration] Tab Page Item name Description Enable Authentication Trap Select whether to send SNMP Traps when this equipment is accessed using SNMP from a different read community. [Enable] is set as the default. Enable Alerts Trap Select whether to send SNMP Traps when an alert condition occurs. [Enable] is set as the default.
  • Page 49 Use this setting for cases such as when you want to recover this equipment from the Sleep mode by searching it over a network.  [ARP], [SNMP for IPv4] and [Web Service for IPv4] are specified as a default. (Applicable model: e-STUDIO2323AM/ 2823AM) ...
  • Page 50 5.[Administration] Tab Page Item name Description Protocol Select the protocols to be used for recovering this equipment from the Sleep mode. The selectable number of protocols differs depending on the models.  ARP Select this to enable address resolution when this equipment is used under IPv4 environment.

  • Page 51: Copier Setting

    4in1 page layout Select the default value of 4in1 page layout. *1 This item is only available for e-STUDIO2329A/2829A when the Paper Feed Unit is installed in the equipment. *2 This items is not available for e-STUDIO2323AM/2823AM/2329A/2829A. [Setup] Item List 51...

  • Page 52: Fax Setting

    5.[Administration] Tab Page  Fax Setting In Fax Setting, you can set the default fax settings that apply to fax operations from the LCD screen. This setting is not available for e-STUDIO2822AM/2323AM/2823AM. Item name Description Terminal ID Enter the terminal ID name (company name) to identify this equipment. You can enter up to 20 alphanumerical characters, symbols, and spaces.
  • Page 53 5.[Administration] Tab Page Item name Description 10 ECM Select whether to enable or disable the ECM (Error Correction Mode) to automatically re-send any portion of the document affected by phone line noise or distortion. 11 Discard Select whether to discard the lower portion of the received fax image if it is larger than the recording paper.

  • Page 54: Save As File Settings

    5.[Administration] Tab Page  Save as File settings You can configure the Save as file settings.  Setting up Remote 1 and Remote 2 You can specify how users can select the network folders for Save as file destination. You can specify two network folders;...

  • Page 55: Email Setting

    5.[Administration] Tab Page *1 This items is not available for e-STUDIO2323AM/2823AM.  Email Setting You can specify the file format, fragment message size, and default body strings that apply to the Scan to Email documents.  This item is not available for e-STUDIO2323AM/2823AM.

  • Page 56: Printer Setting

    5.[Administration] Tab Page  Printer Setting This item is not available for e-STUDIO2323AM/2823AM.  Setting up General Setting In General Setting, you can specify the printer related options. Item name Description LT<-->A4 / LD <-->A3 Select whether to print a document intended for one paper size can be printed on paper of a different size.

  • Page 57: Print Service Setting

    5.[Administration] Tab Page Item name Description PCL Font Number Enter the font number of the internal PCL font to be used as the default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List. Refer to the Printing Guide for the font number and internal PCL fonts.

  • Page 58: Version Information

    5.[Administration] Tab Page  Setting up IPP Print In IPP Print, you can set the IPP Print options to enable the IPP print service. This item is not available for e-STUDIO2323AM/2823AM. Item name Description Enable IPP Enable or disable the IPP print service. [Enable] is set as the default.

  • Page 59: [Maintenance] Item List

     P.63 “Export settings”  Notification settings You can enable the Email notification function and specify which events to be notified of. This item is not available for e-STUDIO2323AM/2823AM.  P.59 “Setting up Email Setting”  P.60 “Setting up General Notification Events”...
  • Page 60 5.[Administration] Tab Page  Setting up General Notification Events You can select the events to be notified of. Item name Description Paper Jam Select this to be notified of paper jams. Drawer Out of Paper Select this to be notified when you are out of paper. Select this to be notified when a cover or drawer is open.

  • Page 61: Import Settings

    Before importing data, check that there are no jobs being processed. You cannot import data if there are jobs being processed. If import is taking too long, try importing data after your equipment has entered sleep mode.  Importing Address Book This item is not available for e-STUDIO2323AM/2823AM. Item name Description File Name [Browse] button —...
  • Page 62 5.[Administration] Tab Page Column Name Details Address/Group Member In case of OTD — You can enter up to 50 digits using numbers and symbols (* # P). P cannot be used as the first digit. In case of SPD — For fax, you can enter up to 50 digits using numbers and symbols (* # P).

  • Page 63: Export Settings

    You can import only one PDF file.  Export settings You can export files such as address book data and templates.  Exporting Address Book This item is not available for e-STUDIO2323AM/2823AM. Item name Description [Export to File] button Click this to create a file to be exported.
  • Page 64 5.[Administration] Tab Page  Template Item name Description [Export to File] button Click this to create the template export file. The operations after clicking the button differ depending on your web browser. The default name of the file is “TEMPLATE_YYMMDD” and the format is CSV file.

  • Page 65: [Registration] Item List

     P.65 “Template”  P.74 “Fax Received Forward”  Template You can register three templates for copying and three templates for scanning. The setting items of Scan to Email are not displayed for e-STUDIO2323AM/2823AM. Item name Description [Reset] button Resets all the templates.
  • Page 66 5.[Administration] Tab Page  [Template Properties] screen (copy) You can register and edit templates for copying. Item name Description [Save] button Saves the contents of the template. [Cancel] button Cancels the operation. [Reset Template] button This button is displayed when the template is already registered. Click the button to reset the registered templates.
  • Page 67 5.[Administration] Tab Page  Template Advance Settings You can specify details to register to the template.  P.67 “[Panel Setting] screen”  P.67 “[Destination Setting] screen”  P.68 “[Recipient List] screen”  P.68 “[Contact Property] screen”  P.69 “[Email Single] screen” ...
  • Page 68 5.[Administration] Tab Page [Recipient List] screen You can resister the recipients of up to 220. Item name Description [Save] button Saves the contents of the recipient list. [Cancel] button Cancels the operation. [New] button Allows you to enter an Email address. ...
  • Page 69 5.[Administration] Tab Page [Email Single] screen Item name Description [Add] button Registers the selected Email address (individual) as the recipient. [Cancel] button Cancels the operation. Select Select this checkbox to add an Email address. Single ID Displays the ID of the individual. Name Displays the name.
  • Page 70 5.[Administration] Tab Page [Email Setting] screen You can specify the property of the Email. Item name Description [Save] button Saves the Email settings. [Cancel] button Cancels the operation. Subject This sets the subject of the Email. Scanned from Device Name YYYY/MM/DD hh:mm — Sets the subject as the machine name, scanned date and time.
  • Page 71 5.[Administration] Tab Page Item name Description File Name Specify the default file name. You can either select the default setting [DocYYMMDD] or enter the file name in the box. Fragment Message Size Select the size of the message fragmentation. [Save as file Setting] screen You can specify the destination and how to save the scanned files.
  • Page 72 5.[Administration] Tab Page [Store to USB Media Setting] screen You can specify how you want to save in USB media. Item name Description [Save] button Saves the store to USB media settings. [Cancel] button Cancels the operation. File Format Select the file format for the scanned image. ...
  • Page 73 5.[Administration] Tab Page Item name Description Resolution Select the resolution for scanning. Only [A5-R] and [ST-R] are available for Original Size if you have selected [Full Color] for Color Mode and [600dpi] for Resolution. Select whether to scan one side or both sides. You can specify this item only Single/2-Sided Scan when the Automatic Duplexing Unit is installed.

  • Page 74: Fax Received Forward

    5.[Administration] Tab Page  Fax Received Forward You can set the Fax Received Forward function.  This function is available only for the models with the fax unit installed as standard or option.  A fax job encoded in JBIG cannot be received with the Fax Received Forward function. A fax job encoded in JBIG is received in another encoding system.
  • Page 75 5.[Administration] Tab Page  [Email] screen You can set the necessary settings when [Email] is selected as an agent. Item Name Description  Always – Select this always to print a received fax job to be forwarded. Document Print  ON ERROR – Select this to print the received fax job only when the forwarding has failed.
  • Page 76 5.[Administration] Tab Page  [Email Setting] screen You can set the properties of a fax job to be forwarded. This is required only when [Email] is selected as an agent. Item Name Description Subject Sets the subject of an Email. Select [Received by (Device Name) DD/MM/YY Time] set by default or enter the desired subject in a box.
  • Page 77 5.[Administration] Tab Page  [Save as file] screen You can set the necessary settings when [Save as file] is selected as an agent. Item Name Description  Always – Select this always to print a received fax job to be forwarded. Document Print ...
  • Page 78 5.[Administration] Tab Page Item Name Description File Format Sets the file format of a fax job  PDF (Multi) – Select this to save a received fax job as a Multi-page PDF file.  PDF (Single) – Select this to save a received fax job as a Single-page PDF file. ...
  • Page 79 5.[Administration] Tab Page Item Name Description 10 File Name This is fixed. Consecutive numbers are assigned in “NNN”. [Registration] Item List 79...
  • Page 80 5.[Administration] Tab Page 80 [Registration] Item List...

  • Page 81: Index

    INDEX Accessing TopAccess ............10 Panel Setting ..............67 Accessing TopAccess by entering URL ......10 Phone Book ..............20 Administration Tab ............31 Phone Book Item list ............20 Print Service Setting............57 Printer Setting ..............56 Copier Setting ..............51 Counter................
  • Page 82 Version Information ............58 82 INDEX...
  • Page 83 DP-2822AM/2822AF DP-2323AM/2823AM DP-2329A/2829A OME18001400...
  • Page 84 MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN R180420U7800-TTEC ©2019 Toshiba Tec Corporation All rights reserved Ver00 F Issued in May 2019 Patent; http://www.toshibatec.com/en/patent/...

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